University Course Planning Committee (UCPC)

The University Course Planning Committee is a committee of the Vice-Chancellor. It has responsibility for overseeing and approving the University's course and subject offerings.

The UCPC gives management approval to course and new subject areas. Approval of the academic characteristics of these approved offerings is then the responsibility of the Academic Senate. The UCPC also approves changes to existing course offerings such a changes to location or mode of offering, and the use of partners in course delivery.

Enquiries can be sent to the Secretary of the UCPC, Dr Nick Drengenberg at

Course Proposals

All course documentation submitted to UCPC via the Executive Dean. If further information is required concerning documentation for course proposals or the type of template to use please contact Office of Governance and Corporate Affairs - Governance Services: .

Templates and Documentation

Forms required for UCPC submissions:

Update: 29 May 2018

Notice of Intent

A notice of intent is submitted to UCPC prior to a new course proposal template [Extended Proposal]. The Notice of Intent provides advance notice of the intent to request additions to the course profile. The document is designed to begin discussions with various Divisions and Offices concerning resource allocation (DFM, DLS, DIT, OS and DSL).

Where such requirements exist, relevant Divisions and Offices should be provided with six weeks to respond to the subsequent Course Proposal prior to its submission to UCPC.

Course Proposal Template

The proposal template is used for all additions of new courses, changes to existing course such as adding/removing modes and/or locations, or adding new courses/awards to an existing course and course suspensions and phase outs.

CAL Processes Course Offerings

Changes to existing courses

To manage the course profile CAL changes are categorised into low impact and high impact changes. Low impact changes can be executively approved by the DVC-Ac, high impact changes have to go through UCPC or via flying minute. Please take into account when completeing the relevant course proposal documentation.

High Impact

  • Addition of offerings related to any new course approval.
  • Suspension of any existing offering.
  • Phase out of any existing offering.
  • Addition or removal of a session for any existing set of course offerings.
  • Addition or removal of a study mode for any existing set of course offerings.
  • Addition or removal of a campus for any existing set of course offerings.
  • Addition or removal of a specific cohort for any existing set of course offerings (e.g. addition of KDU Sri Lanka cohort for the Graduate Certificate of Border Management)

Low Impact

  • Addition or removal of a fund source for non-designated courses, where a distance education offering already exists for the course in the same session.
  • Addition or removal of a channel (e.g. Direct, UAC) where an on campus offering already exists for the same course, campus and session combination.
  • Addition or removal of a conditional CGS offering for a designated course, where the course is already approved for CGS places and a non-designated offering exists for the same course, campus, mode, channel and session combination. 

Course Suspension and Phase out

There are two main ways that a course can cease to enrol students, at CSU.

  1. Phase out of the course, which means that the course is removed from the overall course profile completely.

  2. Courses may also have a suspended intake, which means that no enrolments are accepted into the course for the period in which the suspension has been approved.

Courses being phased out are suspended for the first year with phase out automatically following. Once a course is suspended/phased out there are no longer any intakes.

It is a requirement of a course phase out that the implications of removing the course on students be outlined considering communication and management processes.


Courses may have suspended intake at any time, provided this suspension can be administered and does not disadvantage students or the University.

Phase outs operate under very precise timelines. The removal of a course from the CSU course profile represents a major decision for the University, and the timeline for phase out allows for consultation with all affected parties. In general, phase outs for a given year are approved at the September meeting of the UCPC two years prior to the year of phase out. The detailed timeline and procedures may be found in the CSU course accreditation policy, in the CSU Policy Library.

UCPC Workflow

The workflow document outlines the UCPC Submission process.

Course Profile Reviews

The UCPC periodically reviews the entire course profile of the University, using a variety of indicators of performance and alignment with strategic objectives.

Monitoring and Reporting

UCPC monitors the University's performance on a range of different course indicators. For example it analyses attrition, retention and progress of all students, including international students, and CSU's performance in a range of surveys such as AUSSE, CEQ, SEQ and GDS. It also receives reports from Faculties on third party arrangements.

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