Administration Manual
Delegations Implementation Working Group
Rationale and Introduction
The Council requested a review of delegations in 2007 to address a number of issues including:
- the policy around what delegations were and how they were to be used;
- accountability for decision making under delegation;
- risk assessment processes;
- the extent to which the delegations supported timely and effective decision making.
The Senior Executive Committee (SEC) approved the Delegations Project as a strategic priority in 2007 and the Office of Corporate Affairs (OCA) was asked to coordinate the exercise.
In May 2009, the University Council approved a new Policy on Delegations and Authorisations on the recommendation of the Vice-Chancellor (after consultation with the SEC), as well as updated delegation schedules for Finance, Legal, HR and Commercial Activities (Stage One). The Academic Senate prepared a schedule of delegations which was approved by the Council in September 2009 (Stage Two).
The Council acknowledged that the delegations would need further updating over the first 12 months as they were operationalised to reflect the needs of the University.
Roles and Responsibilities of the Working Group
The role of the Delegations Implementation Working Group is to assist in the implementation of Stage Three, in particular:
- to provide input on new delegation proposals made by budget centres (e.g. marketing, IT, Facilities etc.) and identify any operational issues or potential conflicts with existing processes or functions;
- to provide input on the updated delegations from Stage One and Stage Two;
- to promote the effective use of delegations and authorisations within the University and compliance with the Policy.
Terms of Reference & Membership [128kb .PDF]