Charles Sturt University
Charles Sturt University

Technology Initiatives (TI)

Technology Initiatives (TI) is a portfolio of initiatives requiring planned change that transform process, information management and systems. Delivered within a project framework, these initiatives are complex undertakings incorporating a major Information and Communications Technology (ICT) component and with an impact that typically transcends organisational units.

TI may also include pre-project investigation activities undertaken to establish greater detail (business value, resourcing, cost, feasibility etc.) for those potential initiatives that are larger and more complex. Significant Web-related projects that introduce enterprise change and require a range of technical skills may also be included on the TI to facilitate prioritisation, resource allocation and scheduling across the breadth of the portfolio.

TI may include ICT-related initiatives that are not funded from the TI-allocation. Examples include those funded by the Student Services & Amenities Fee (SSAF) or Capital Management Plan; funded activities enabling, or related to, the delivery of the Strategic Plan or ICT-related projects placed on the TI as determined by the Vice-Chancellor’s Leadership team.

The Technology Governance Committee (TGC), chaired by the Chief Financial Officer, provides direction, oversight and governance of the portfolio of Technology Initiatives (TI). The TGC is responsible for assessing and prioritising new initiatives annually and allocating funding.

New Technology Initiatives 2018/19 Round Now Open!

The 2018/19 round of TI initiatives is now open.

Initially proposers will be requested to provide a one-page Expression of Interest providing an overview of the initiative and intended outcomes. These will be reviewed by the TGC at their meeting on 6th August and feedback provided to proposers.

Key dates for the next round are shown below.

It is important that proposers register their interest in submitting an initiative as soon as possible, and before Friday 13th July, by contacting John Smith (Senior Manager, IT Project Portfolio) on 19783. Copies of the relevant forms and guidelines are also available from John.

Table 1: Key Dates 2018/19 Round

Key Dates 2018Actions
2 July Call for new submissions
20 July Expressions of Interest (initiative ideas) must be registered by this date
6 August TGC meeting. Expressions of Interest reviewed and feedback provided to proposers
7 August - 21 September Development of detailed initiative, incorporating:

7 August: Assisting Enterprise Architect (EA) allocated*

7 - 10 August: Proposer commences development of detailed initiative and progresses discussions with impacted areas/stakeholders to canvas endorsement**

17 August: Proposer completes first draft of the detailed initiative and submits to supporting EA for initial review

24 August: First resource estimation workshop undertaken by DIT technical staff and draft resource profile reviewed with proposer

7 September: Second resource estimation workshop (if required) undertaken by DIT technical staff and draft resource profile reviewed with proposer

14 September: Finalise stakeholder endorsement, resource profile, funding estimate and Cost Benefit Analysis

17 - 21 September: Finalise detailed initiative ready for submission
21 September Closing date for detailed initiative submissions
1 October Detailed initiatives released to TGC members for review
15 October TGC New Initiatives meeting

*Subject to the complexity of the initiative, a supporting Enterprise Architect may be appointed earlier.
**The proposer can commence development of the detailed initiative in advance of this date and ahead of the TGC’s review of the Expression of Interest. Subject to the nature of the initiative, this approach may be recommended.

Technology Initiatives - 2018

The Technology Governance Committee (TGC) recently finalised their review of new initiatives requesting funding in 2018. In total 16 initiatives were submitted with 11 progressing through to detailed submissions for consideration by the committee. Chaired by the Chief Financial Officer, the TGC is made up of senior members of the CSU community and is tasked with, amongst other things, the oversight and governance of the portfolio of Technology Initiatives. As shown in Table 1 below, nine of the initiatives secured funding.

If you would like information about any of the initiatives listed below please contact John Smith (Senior Manager, IT Project Portfolio) on 19783.

Table 2: Approved Technology Initiatives – Round 1, 2018

Technology Initiative TitleProposer Funding Source Estimated FundingRatingPriority
My eQuals – Digital Student Qualifications Ian McDermott, DSA TI $330,000 A Critical
Offer Decision Process Improvement Julie Cleary, DSA TI $205,835 A Critical
Student Incident Management System Implementation Jenny Roberts, DVC (Students), Division of Student Services TI/SSAF $177,000 A Critical
Enterprise Space Register Integrations Steve Butt, DFM TI/Energy $158,250 A High
Workplace Learning Payments Jennie Anderson, HR TI $142,666 A High
Transforming Distance to Online Ian McDermott, DSA Contingency $130,000 B Medium
CourseSpace Development 2018 Elizabeth Thomson/Dallas Woolley, DLT TI $200,000 B Medium
Governance, Risk Management and Compliance (GRC) Enabling Technologies Implementation Linda Breen, GCA TI $350,000 B Medium
Reward Gateway Implementation Adam Browne, HR TI $180,000 B Medium