Tendering with the Division of Facilities Management
How do you register to be able to tender or bid for services at CSU?
What is a Multi Vendor List?
What information is required by the University?
How will this information be assessed?
What is the Procurement Policy Framework?
What are the objectives of the University's Infrastructure Investment Procurement Process?
What are some of the current Tender and Procurement Process Issues and Perceived Risks?
How does the University approach the market?
What are the conditions for participation?
How do you register to be able to tender or bid for services at CSU?
The University policy is to seek tenders for all goods and services valued above $50,000, and quotations for goods and services valued below $50,000. In most instances the University will call on an endorsed list of vendors (the Multi Vendor List) to participate in a procurement process. Where the market is highly specialised and limited to a few suppliers, or if there are special circumstances, there may be sound reasons for not calling open tenders. In such cases, it may be appropriate to confine tenders to known vendors or negotiate directly with a single select vendor. This is a specialised procurement and will need endorsed by the Procurement Review Board.
What is a Multi Vendor List?
The University has established a Multi Vendor List. This is a University endorsed list of suppliers/vendors that meet specific conditions for participation which are basic requirements with which potential suppliers must be able to demonstrate compliance in order to participate in a procurement or, if applicable, class of procurement.
Conditions for participation have been set by the University to ensure that a potential supplier/vendor has the legal, commercial, technical and financial abilities and resources to fulfil the requirements of the procurement.
What information is required by the University?
The Conditions for participation in a procurement process may require relevant prior experience that is essential to meet the requirements of the procurement. The University would like to know that potential suppliers have previous experience with educational institutions or similar government agencies in an inland setting.
How will this information be assessed?
In assessing whether a potential vendor satisfies the conditions for participation, the University must:
evaluate financial, commercial, and technical abilities on the basis of the potential vendors business activities, wherever they have occurred; and
base its determination solely on the conditions for participation that the University has specified in either the approach to the market or the RFP/RFT documentation.
The University may exclude a potential vendor on grounds such as bankruptcy, insolvency, false declarations, or significant deficiencies in performance of any substantive requirement or obligation under a prior contract.
What is the Procurement Policy Framework?
- The Principle of Value for Money
- Encouraging Competition
- Efficient, Effective and Ethical Use of Resources
- Accountability and Transparency
What are the objectives of the University's Infrastructure Investment Procurement Process?
- Minimise risk
- Ensure compliance
- Probity
- Value for money
- Responsiveness
- Quality Assurance & Continuous Improvement
What are some of the current Tender and Procurement Process Issues and Perceived Risks?
- Complex, many handoffs
- Could be more transparent
- Exposure to ever changing code of practice
- Threats to impartiality and probity
How does the University approach the market?
The university will issue an expression of interest notice inviting potential supplier to participate in a procurement process. Open approaches to the market include requests for proposal s, request for tender, requests for expression of interest and request for application for inclusion on a multi-use list which are published on the University's website.
Select approaches to the market include invitations to tender in a select process in accordance with the requirements for select tendering.
What are the conditions for participation?
Conditions for participation may require relevant prior experience where essential to meet the requirements for the procurement but must not specify, as a requirement, that potential suppliers have previous experience with the agency, with the Australian Government or in a particular location.