Frequently Asked Questions - Ledgers
Request for a New Program Code
What is a Program Code?
The Program Code is the fourth component of the standard Coding combination of Fund, Organisation, Account, Program.
Current Program Codes may be viewed here.
There are a range of Programs set up for University-wide use (1000 to 1999). All other Program Codes are set up under a heading for the applicable Faculty / School / Division / Section / Centre.
Program Code Use
A Program Code is used to identify income and expenditure transactions processed for a specific purpose or project, eg a conference, function or small research grant. The Program Code may be used within one Fund / Organisation Code combination, to keep the results for that project separate from all other income & expenditure in that Fund / Org; or it may be used over several Fund / Org Code combinations, to identify all income / expenditure processed for a common purpose.
Requesting a New Program Code
Firstly, ensure that a new Program Code is appropriate - check whether there is an existing Program, either in the 1000-1999 range or in your School / Section Programs, which could be used for the required purpose. A Program Code should not be requested if it will only be used for a small number of transactions.
An authorised person for the School / Section may request a new Program Code by entering the required details in the Program Code Request Form.