Frequently Asked Questions - Travel
- What forms do I complete for University travel?
- What if my actual travel expenditure exceeds original funding approved?
- Where do I find information on travel allowances for meals etc?
- How do I go about paying my conference fee?
- Private Vehicle - What is the procedure to take my own vehicle for University business?
- Overseas travel allowance rates - Where do I find them?
- Is there University insurance cover when travelling overseas?
Visit the Finance travel Website for more information
What forms do I complete for Domestic University Travel?
A separate Travel authority/ order must be completed for each journey. This form can be obtained from your School/ office/ secretary within your School/ division. All details (ie itinerary, travel expenses, accounting codes etc) must be fully documented and approved prior to travel. Your school / section can obtain a new travel order book by contacting the Travel Office at travel@csu.edu.au.
What if my actual travel expenditure exceeds original funding approved?
Any additional / unexpected work related expenditure must be approved by your Budget Manager upon your return on the blue acquittance copy of the Travel Order prior to any payment being processed. The total expenditure for meals and accommodation must be within the allowable upper limits.
Where do I find information on travel allowances for meals etc?
Information on allowances for meals for single day travel and overnight travel within Australia can be found on the Allowance Rates page of the CSU Travel Site.
How do I go about paying my conference fee?
Where the conference accepts credit cards, please use your Corporate Travel Card for payment. Where this is not accepted and prepayment is required, please send the original conference registration forms and tax invoice with the approved Travel Order to the Travel Office for payment. Please allow sufficient time for processing.
Private Vehicle - What is the procedure to take my own vehicle for University business?
University vehicles are available for all official travel. Where a University vehicle is not available a private vehicle may be approved for official University travel in certain circumstances. Private vehicle travel is subject to approval by the Finance Manager- Dept of Financial Services (via the Travel Office). This approval must occur 7 days prior to travel and will not normally be approved retrospectively. A Travel Order must be completed in full and approved by your Executive Director or HOS. The approval detail on the back of the white copy of the Travel Order must be completed and forwarded to the Travel Office with your Travel Order for approval. The form for 'Approval for Private Vehicle' can also be found on the CSU Travel website.
Overseas Travel Allowance Rates - Where do I find them?
Overseas travel allowance rates (meals and incidentals) can be found on the Travel website.
Is there University insurance cover when travelling overseas?
Charles Sturt University has a corporate insurance policy covering CSU staff members and others travelling on behalf of the University. Please refer to the CSU Travel website.