For Staff - Office Supplies
Complete Office Supplies (COS) has recently been appointed to supply office products to the University for the next three years using their web portal to procure goods.
The benefits to the University by selecting one supplier includes standardised pricing across the whole University for commonly acquired goods, access to numerous products that were previously purchased through petty cash, direct pays or purchase orders, on line tracking of orders, returns and receipting, reporting and one invoice per month for the University's purchases.
The users have access to a large number of products and pricing, together with photography of each product, which reduces any uncertain purchases. Each order will either require approval by a cost centre authoriser or a budget can be established against a cost centre.
When the order has been approved it is forwarded to the COS warehouse for printing and dispatching.
Orders authorised and approved before 2:30pm will be delivered the next business day
When the order has been delivered a confirmation email will be sent to the user by COS seeking confirmation via online receipting. Once the order has been receipted there is no further action required by the user.
The University will receive a monthly invoice and the charges will be distributed to each cost centre based on the COS orders.
The user can is able to produce reports based on the cost centre attached to their user account.
Document
- Office Supplies Budget Authority - [doc]