Site Info

Overview
Editing information about your site with Site Info
Turning tools on or off in a subject site
Linking to Interact Online Meeting to Reuse content
Adding, editing, or removing tools in a project site
Controlling access to your site
Adding, editing, or removing subject site participants
Adding guest users
Adding, editing, or removing project site participants
Viewing participants in Site Info
Adding a text description to your site
Changing participant roles
Publishing or unpublishing a site
Importing material from another site
Viewing site information
Duplicating a site
Tools for managing site email

Additional materials

Open a pdf document containing step-by-step instructions with screen shots.

Overview

What it does

The Site Info tool provides information about the worksite that you are currently in. If you have a role that allows it, you can use this tool to make changes to information about the site, tools available in the site, and access to the site. You can also publish the site using the Site Info tool.

Key concepts

Site Info displays a participant list, so that you can edit access to your site. It also displays a list of tools available in the application, which you may add to or remove from your worksite. You can alter your site's appearance and description as well.

Things to consider

The functions of the Site Info tool are also available through the Worksite Setup tool, which is available on the menubar when you are in My Workspace.
If you do not have the appropriate permissions, Site Info will show you only the information about the worksite published by the site owner. (back to top)

Editing information about your site with Site Info

Note: To complete the procedures in this section, you must be assigned a role having the necessary permissions. To determine your role, see Participant roles in Permissions, Roles & Sites. For a basic understanding of roles and permissions, see Permissions, Roles & Sites: Overview.

Follow the steps below to edit information about your site using the Site Info tool:

In your site, from the menubar, click Site Info.
Click Edit Site Information.
In the "Site Title:" field, edit the title of your site.
Note: You cannot edit the title of a subject site.
In the "Description:" field, type information that you want displayed in your site's Worksite Information box.
If your site is publicly joinable, in the "Short description:" field, type information that you want displayed when your site appears in the list of joinable sites.
Type the appropriate information in the "Site Contact Name:" and "Site Contact Email:" fields, and then click Continue.
On the confirmation screen, click Finish. To cancel your changes, click Cancel.
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Turning tools on or off in a subject site

Go to Site Info...Edit tools to view a screen similar to the one shown:

Tools will be displayed automatically to students on the dates shown in the right-hand column if not turned on earlier. The automatic display of tools will occur as follows:

28 days before the start of session: Information based tools (Announcements, EASTS, Evaluation, Subject Outline)
3 working days before the start of session: Activity based tools (Forum, Resources)

To turn a tool on before the default date, a Subject Coordinator has two options:

choosing the option "Available to Coord". This allows the Subject Coordinator to investigate the tool's operation without making the tool visible to students. The tool may be turned off before the default date by selecting the "Available to None" option. NOTE: turning a tool off in this manner will cause any content (eg files in Resources) to be lost. The tool will move from "Available to Coord" to "Available to All" automatically when the default date is reached.
making the tool "Available to All". The tool (and subject site) will be visible to students immediately. BEWARE: This process cannot be undone by the Subject Coordinator. A request will need to be made by the Head of School to the IT Service Desk to turn the tool off.

To finish, click Continue

On the confirmation screen, you will see a list of your site's tools and any changes you've made. If the list is accurate, click Finish. To edit your changes, click Back, or if you wish to cancel, click Cancel.
It is important to note that once a tool has been made available to ‘All', Subject Coordinators are unable to deactivate the tool automatically (this does not apply to Web Content and News tools - see below). If the Head of School considers the circumstances extenuating, they must log a Service Desk Request to have the tool made unavailable.
Note: Web Content and News tools are different from other CSU Interact tools in that they are able to be removed by anybody with a Subject Coordinator role. (back to top)

Adding, editing, or removing tools in a project site

Using the Site Info tool, you can add, edit, or remove the tools on the menubar. To do so, follow the steps below:

In your project site, from the menubar, click Site Info.
Click Edit Tools.
Tick the boxes next to the tools that you wish to add to your menubar; untick the box if you are removing a tool.
Click Continue.
If you're adding or already using the following tools, the Customize Tools screen will provide you a chance to make certain changes. If you're not adding or using one of the tools below, skip to the next step. For the following tools, these tasks are possible:
- Group email: Create or modify your site email address
- News: Add or modify news feed titles and URLs; titles will appear in your menubar
- Web Content: Add or modify titles and URLs; titles will appear in your menubar
When you're finished, click Continue.
On the confirmation screen, you will see a list of your site's tools and any changes you've made. If the list is accurate, click Finish. To edit your changes, click Back, or if you wish to cancel, click Cancel. (back to top)

Controlling access to your site

To control access to your site, follow these steps:

In your site's menubar, click Site Info.
Click Manage Access.
Under "Global Access", you may choose from the following:
- For project sites only, you may choose to keep your site private (click the radio button next to Private) or you may select Display my site in the directory, and share files I select.
- If you wish to make your subject or project site broadly accessible, click the box next to Can be joined by anyone with authorization to log in. Next to "Role for people that join site:", select the appropriate role for all the users who may join your site.
For more information about roles, see Participant roles in Permissions, Roles & Sites.
Click Update. (back to top)

Adding, editing, or removing subject site participants

NOTE: Student members of a subject site are listed automatically from the student enrolment database. Subject Coordinators should not need to add or remove CSU students to or from a subject site.

Adding participants

In your subject site, from the menubar, click Site Info.
Click Add Participants.
To add new non-student participants with CSU usernames, under "Username(s)", type the participant's username. If you wish to add more than one participant, enter each username on a separate line. Note: this field has an 8 character limit.
New participants without CSU usernames must first request a ‘Temporary Login’. See Adding a Guest User to your Interact Site for more information.
Under "Participant Roles", choose whether to give all your newly added participants the same role or different roles. Note: Available roles for a subject site are Other Staff, Read Only, Student and Subject Coordinator. For more information about roles, see Participant roles in Permissions, Roles & Sites. Click Continue.
Choose the roles for the participant(s) you are adding. If you're assigning different roles to participants, use the drop-down list next to each name to select the appropriate role. If you're assigning the same role to all the participants you're adding, use the radio buttons to select the appropriate role. Click Continue.
On the next page, you have the option to automatically send email to the new participants, notifying them of the site's availability. Select the appropriate radio button, and then click Continue.
Confirm that the information for the participant(s) you're adding is correct, and then click Finish.

NOTE:

Participants added as "Other Staff" will not see the site until the site has been published (28 days before start of session). If staff are being allocated Subject Coordinator status, they will be able to see sites before the sites are published.
Adding a participant as a Subject Coordinator does not automatically gain that person 'Manager' access to CSU applications (Forum, Evaluation, EASTS, OASIS)

Editing participants

In your subject site, from the menubar, click Site Info.
In the Participant List, you can change a participant's role using the drop-down list under "Role".
Under "Status", use the drop-down list to change a participant's status; choose Active or Inactive.
Click Update Participants.

Removing participants

Participants cannot be removed from a subject site. To remove a participant's access to a subject site, follow the steps above under Editing participants to make a participant Inactive. (back to top)

Adding, editing, or removing project site participants

Adding participants

In your site, from the menubar, click Site Info.
Click Add Participants.
For participants with CSU usernames, under "Username(s)", type the participant's username. If you wish to add more than one participant, enter each username on a separate line. Note: this field has an 8 character limit.
For participants without CSU usernames, under "Guest(s) Email Address (external participants, e.g. jsmith@yahoo.com.au)", enter their email addresses, one per line.
Under "Participant Roles", choose whether to give all your newly added participants the same role or different roles. For more information about roles, see Participant roles in Permissions, Roles & Sites. Click Continue.
Choose the roles for the participant(s) you are adding. If you're assigning different roles to participants, use the drop-down list next to each name to select the appropriate role. If you're assigning the same role to all the participants you're adding, use the radio buttons to select the appropriate role. Click Continue. Note: Depending on your's site's configuration, roles may vary.
On the next page, you have the option to automatically send email to the new participants, notifying them of the site's availability. Select the appropriate radio button, and then click Continue.
Confirm that the information for the participant(s) you're adding is correct, and then click Finish.

Editing participants

In your project site, from the menubar, click Site Info.
In the Participant List, you can change a participant's role using the drop-down list under "Role".
Under "Status", use the drop-down list to change a participant's status; choose Active or Inactive.
Click Update Participants.

Removing participants

In your project site, from the menubar, click Site Info.
In the Participant List, under "Remove", tick the box next to each participant whom you would like to remove.
Click Update Participants. (back to top)

Viewing participants in Site Info

In a subject site or project site, when you click Site Info in the menubar, you will see a participant list if you have the appropriate permissions. The list contains names and usernames and may contain a user's class, section, ID, credits, role, and status.

To edit the participant list, see Permissions, Roles & Sites. (back to top)

Adding a text description to your site

To add a text description to your site, follow these steps:

In your site's menubar, click Site Info.
Click Edit Site Information.
In the "Description:" field, enter a brief text description of your site. This text will appear in the Worksite Information box on your site's homepage.
Click Continue, and then click Finish.

Note: Your Worksite Information box may be configured to display a web page instead of your site description. If so, you will need to change your Worksite Information settings. For more information, see Adding content to the Worksite Information box. (back to top)

Changing participant roles

To change participant roles, follow these steps:

In the menubar of the relevant subject site or project site, click Site Info.
Next to the participant(s) whose role(s) you want to change, select the appropriate role(s) from the drop-down menu(s) under "Role".
Click Update Participants.

For more information on which roles are available, see Participant roles. (back to top)

Publishing or unpublishing a site

When you're ready for participants to see your site, you can make it available (i.e., publish it) from Site Info. When you publish your site, it appears as a new tab in each participant's workspace.

Follow these steps to change the publication status of your site:

In your site's menubar, click Site Info.
Click Manage Access.
Under "Site Status", next to Publish site, tick or untick the box to publish or unpublish your site, respectively.
Click Update. (back to top)

Importing material from another site

It is possible to import content from subject or project sites for which you have Subject Coordinator (for a subject site) or Project Owner (for a project site) rights. You can also combine material from more than one of these sites. To do so, follow these steps:

In the menubar of the destination site, click Site Info.
At the top of the Site Info screen, click Import from Site.
Sites for which you have full rights will be listed.
Tick the box next to the site that contains the source material. You may choose more than one site. Then click Continue.
Under the name of the site(s) you selected, tick the box next to each tool that contains your source material. If a box is greyed out, it means the corresponding tool is not available in that site. (The tool must first be turned on in both the original and destination sites). Then click Continue.
Note: Any newly imported announcements are initially saved as drafts, which means they are not immediately viewable by participants. To make them viewable, you must post them. For instructions, see:
Posting an announcement previously saved as a draft

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Viewing site information

In the menubar of a subject site or project site you can click Site Info to view information about the site. If you have a role with restricted permissions for the site, you will see only the information published by the site's owner. However, if you have a role that includes a broad level of permissions, you will see a participant list as well as buttons that allow you to edit that list and other site information. For editing information, see Editing information about your site with Site Info. (back to top)

Duplicating a site

When you duplicate a course site, you create a copy of the site that's not exactly like the original. The duplicate site won't include any student-entered material; only content posted by instructors will be included. When you duplicate a project site, you create a copy of the site that's exactly like the original. All participant-entered materials will be included.

To duplicate your site, follow these steps:

While you have the site open, from the menubar , click Site Info.
Click Duplicate Site.
In the "Site Title:" field, type in a name for the duplicate site, and then click Duplicate.
Note: If you don't have sufficient rights to create a site, you'll receive the message, "Alert: You are not allowed to create a new site."
Click Finish. (back to top)

Tools for managing site email

The Group email tool is available for managing email within a site. Additionally, other site tools allow you to send email notifications to participants when you add new items.

Group email

The Group email tool gives your site its own email address to use for communications to all participants. For more information, see Group email: Overview.

Email notification

Some tools (e.g., Announcements and Resources) allow you to send email notifications to site participants at their email addresses when you add new items. You can specify a low priority email notification, which will be subject to each participant's notification preferences, or high priority, which will override individually set preferences so that all site participants receive the notification.