Introduction

This My Workspace Subject Outlines tool will allow Subject Coordinators (or nominal Subject Coordinators) to author Subject Outlines for all offerings which are active on the Subject Availability List (SAL). The tool has been developed to improve process, reduce workload and assist compliance with the Subject Outline policy (http://www.csu.edu.au/acad_sec/academic-manual/docs/l6-3.rtf) including:

▪	automatically providing the correct template for subject offering/s;

▪	automating the inclusion of data from other CSU systems and ‘Autotext’;

▪	enabling the creation of a single Outline for multiple cohorts;

▪	enabling reuse and edit of an entire Outline previously created within the tool via ‘clone’ functionality;

▪	enabling reuse and edit of a section of an Outline previously created within the tool via ‘reuse’ functionality;

▪	implementing a quality control function to assist the Author in producing an Outline which complies with policy;

▪	functions to support Faculty policy and process on the quality assurance (QA) of Outlines;

▪	functions to support policy for variations to published Outlines;

▪	enabling staff access to Outlines created within the Subject Outlines tool;

▪	enabling staff access to past online Subject Outlines which were created using SOMS;

▪	providing a 'new look' subject site 'Subject Outline' tool for student delivery;

▪	providing a ‘print version’ option;

▪	improved information for students when an Outline is either not yet published or undergoing a variation; and upon re-publication of a varied Outline;

▪	removing the learning materials production timeline dependency on Outline creation.

The following table provides a summary of the inclusions for each implementation of the tool.

Initial rollout scheduled for 10 August 2009

Additions scheduled for early 2010

Templates

Templates which have been approved in principal by Senate and in detail by the OLE MSI Project Reference Group (i.e. the Faculty Advisory Group), have been developed for implementation in Trimester 3 2009. They are:

▪	A CSU Standard template

▪	Faculty of Business template

▪	Faculty of Education template

▪	School of Policing Studies template

N/A – the templates, including the Autotext used within each template, will be maintained as part of the Division of Learning & Teaching Services operations. The template maintenance process (including requisite approval) is TBA.

Creation of Outline

▪	Create a single Outline for multiple offerings.

▪	Option to customise the name of an Outline for authoring purposes

▪	Option for an Outline to be made ‘public’ to enable it to be searched and viewed by all Subject Coordinators, Nominal Subject Coordinators and QA Officers prior to it being deemed ‘Ready to Publish’.

▪	Modify the offerings for which the Outline is being created during ‘draft’ status.

Authoring

Ability to:

▪	create Outlines for offerings from Trimester 3 2009 onwards.

▪	allow either the substantive Subject Coordinator or a ‘Nominal Subject Coordinator’ to author Outline/s.

▪	author a single Outline for multiple offerings; including the ability to author certain sections based on relevance to cohort.

▪	preview the ‘student view’ of Outline.

▪	‘refresh’ the enterprise data with the current data available while drafting an Outline, e.g. once the substantive Subject Coordinator becomes known within the SCMF.

▪	perform a ‘compliance check’ to ensure completeness while drafting of an Outline.

▪	access past online Outlines to enable reuse of content by way of copy/paste.

▪	Access ‘help’ within appropriate sections of the template as well as the CSU Interact support website.

▪	add ‘tag words’ to Outline content for future ‘search’ and ‘reuse’ purposes.

Ability to:

▪	‘clone’ Outlines previously created within tool.

(implemented November 2009)

▪	‘reuse’ content previously created within tool.

▪	Transfer the Author role to another Coordinator. (implemented November 2009)

▪	Copy content across all offerings linked to the Outline within template sections which allow different content to be published to each cohort. (implemented November 2009)

▪	Modify the Working Title of an Outline.

▪	Refresh editable Autotext with the default text which is effective for the given session.

▪	Refresh non-editable Autotext as part of the Data Refresh function.

Quality Control

System supported compliance.

N/A

Quality Assurance

▪	Manual quality assurance outside of system.

▪	System supported quality assurance enabled by a “QA Officer” role. (implemented November 2009)

▪	Ability to transfer the QA Officer role to another QA Officer. (implemented November 2009)

Publication

▪	Automated publication of Outlines deemed as “Ready to Publish” by the Author from Start Session minus 28 days (-21 days for Trimester 3 Outlines).

▪	HTML expand/collapse format; plus PDF print version

▪	Access ‘help’ within the CSU Interact support website.

▪	Option to manually publish an Outline prior to Start Session minus 28 days (implemented post-Trimester 3 2009)

Variations to Published Outlines

N/A – once published to a subject site, variations must be handled as required by policy outside the system.

▪	Ability to vary a published Outline including system supported process to seek approval from the Head of School and automated notifications to students as required by policy.

All staff access to Outlines

▪	All CSU staff to be able to search for and view published HTML and PDF formats.

▪	All staff with a Subject Coordinator, Nominal Subject Coordinator or QA Officer role to be able to search and view any ‘public’ or ‘Ready to Publish’ Outlines.

N/A

Subject Outline Support

▪	Professional development activities

▪	Communications to stakeholders

▪	CSU Interact support website

▪	Notifications to QA Officers (cc Author) when an Outline becomes ready for a QA review.

▪	Notifications to Outline ‘authors’ when a “QA Officer” approves an Outline or requests a revision.

▪	Notifications to Heads of School listing Outlines which have not been published to subject sites at points to be determined.

Release Date: 13-Dec-2010