Roles

Delegation of Outline Development

Subject Coordinators are able to delegate the task of developing a Subject Outline by populating any staff member with a current valid staff login into the Nominal Subject Coordinator role via the Subject Coordinator Maintenance Form (SCMF) which is maintained by Schools.  Once in the role for specific offering/s, after an hour or so, the subject/s appear in their dropdown list in Step 2 of the Create New Outline process - once they create the Outline, they are the Author and are able to develop the Outline on behalf of the substantive Subject Coordinator.

My Outlines Lists & 'View' Permissions

Once the Author creates an Outline, any staff member with a Subject Coordinator or Nominal Subject Coordinator role for any linked offering will see the Outline appear in their My Outlines list.  If the Outline displays in the list in light blue font, they are able to View the Outline, i.e. the Author has made the Outline 'public' or it has a QA Approved or Published status.  Click the Roles icon in the My Outlines list to display the Author's name and all staff with a responsibility as per the SCMF.

Create New Outline

Video Guide

Create a new Outline & Edit basics

Selecting Subject Offerings

During Step 2 of the Create New Outline process, be sure to peruse your available subject offerings to select all the appropriate subject offerings for which to create  the Outline, including any offshore tutorial (OT) cohorts. The cohorts selected during Step 2 will not be able to be amended once the Outline is created - functionality to enable amendment post-creation will be implemented early 2010.

1 Outline per Subject Offering

Only one (1) Outline will be able to be created per offering (as per SAL) – therefore it is important to understand that once an Outline is created for an offering, all other substantive or nominal Coordinators/Convenors will be prevented from creating another Outline for the same offering.  However, once created, the Outline will appear in the My Outlines list of such other staff.

SAL changes

If the mode &/or campus of the subject is modified on the SAL after you have created an Outline for the superseded offering, select to 'Clone' the existing Outline for the new mode/campus subject offering.

Edit screen

Video Guide

Create a new Outline & Edit basics

Help icons

Click the blue question mark Help icon against each section for brief 'pop-up' help. Click the 'More Help' link if you require further information.  See Tool Help for further details regarding the Help available.

Staff access to Draft Outlines

Outlines in Draft status can be accessed by your colleagues by:

Templates

Editing for multiple cohorts

When authoring a single Outline for multiple cohorts, be sure to use the Change Offering button to edit different content for each cohort within sections marked with the red text "Changing this field will affect the current offering only".

Manage Assessment

Video Guide

Managing Assessment

Saving Assessment Items

Click OK on the editor then Save on the assessment item form to refresh the Outline with the new/edited assessment.  It is strongly recommended that assessment items are Saved regularly to reduce the risk of losing work, e.g. from browser crashing, etc. Click Edit on the item in the Manage Assessment table to re-enter the item and continue editing.

Editor

Video Guide

Entering Information

Formatting styles - avoid re-styling

Avoid re-styling of content - it is not managed well by the editor.  So please choose content styles wisely to avoid potential style issues caused by re-styling.

Image file types

Supported image files are jpeg and gif only.  Other image file types will encounter display issues in the PDF print version.

Image width for PDF print version

Set width to 395 or less to display an image within the margins of the PDF print version.

Creating new paragraphs or single line spaces

Enter will create a new paragraph, i.e. create one row space to commence a new paragraph.

Shift + Enter will create a single line space, i.e. leave no row space to allow input of content on the next row.

Table navigation

Use the arrow keys on your keyboard to navigate between cells of a table (not the Tab key).

Table Width

Change the table width from 200 pixels to 100 percent.

Table Column Widths in PDF format

Your browser automatically sets intelligent widths on columns - however a PDF document does not.  If inconsistencies are found within the PDF version of the Outline, manually set the desired column widths in the first row of the table.