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Online Meeting Training - Getting Started for Staff

Information on the Setup Wizard

When using Online Meeting you will need to ensure that your computer is ready to run. You will need to run the Setup Wizard to ensure your computer is ready. Please make sure that you run the Wizard at least 48 hours in advance of your first session so that you are ready to participate in your online session. You get prompted to run the set up wizard when you enter the classroom.

This information is available in two formats:

Also, a video of some core skills in using Online Meeting:

Equipment

You will need headphones or speakers and a microphone connected to your computer.  Information on hardware needed to run Online Meeting sessions can be found at http://www.csu.edu.au/division/dit/compshop/conferencing/. This equipment can be purchased from the Computer Shop.

Important

You will need to ensure that you have the latest Java update on your computer for Online Meeting to run.  The latest Java download for staff can be found by clicking the Install Software Icon on your desktop, and selecting Java Runtime Environment Program . You will need to delete any earlier versions of Java off your computer when installing the latest version.

 

 

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Online Meeting in Interact

Online Meeting is an elective tool in Interact.
The roles in online meeting are set according to the permissions in the Interact site.

When you open the tool it will look like this:

create a room in wimba

To create a room

Click on New and follow the prompts

To conduct admin on a room

Click on the room name in Interact, and click the appropriate button:

Room Administration
Content allows you to modify content
Reports allows you view results from polls and view chat log
Settings
Room info allows you to change the title of your room and change permissions for the room
Media allows you to change student privilege and bandwidth permissions
Features allows you to Change user status and enable breakout rooms
Chat enable private chat
Access enable guest access and limit number of participants in the classroom
Advanced allows advanced room and media settings to be set      

To view an archive

The Archives are listed under the room by date and time. Double click on the archive to open it.

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Linking to Interact Online Meeting to Reuse content

Step 1: Add Online Meeting tool to your Interact site

Go to your Interact site’s “Site Info”, click “Edit Tools” then select the Online Meeting as Available to all or to Coord

linking to wimba in interact

OR

See Turning tools on or off in a subject site in Interact help.

Step 2: Click on Online Meeting tool to open it

 A window appears with a choice:

  1. If you have any existing rooms the following question appears:

    2. reuse rooms from site wimba

  2. If you don’t have any existing Online Meeting Rooms the following information message will appear.

    You do not have any other sites that can have their rooms reused. If you think this is an error, contact your System Administrator, DO NOT continue.

    If you continue, your site will be setup with new rooms.

    and a button to acknowledge and proceed.

If you think this is an error DO NOT continue! Contact the DIT service desk if you have other sites and wish to link to other rooms.

Step 3:  Online Meeting will now be available and can be launched as usual.

Please note any changes made to your current Interact room will affect the rooms in your previous interact sites.

wimba in interact site

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Help

For assistance in using Online Meeting please contact your Educational Designer.

For Technical help with Online Meeting please contact the IT Service Desk on ext: 84357 or online.

A Presenter’s Guide (.pdf) is available. This guide will direct you through setup and settings for using Online Meeting. This Teaching Matrix (.pdf) can help you with learning how to interact with your students better. The Foundations document links found below will help you get started.

Foundations

Help on the web can be found at http://www.wimba.com/services/instructor/classroom/. Here up-to-date information can be found in the Quicklets section on a range of ways to use Online Meeting.

Quicklets

Remember, if you want to annotate or mark your slides as you present them you will need to upload the PowerPoint to eBoard, not Content Frame.

Encourage your students ahead of time to get ready for their online meeting session. Instructions for students can be found on the Student help page.

Important

It has been found that if participants are given assistance before each session then there are fewer technical help problems and service desk calls. Accordingly, a HTML checklist help file has been created that you can have appear by default at the beginning of each session. You are encouraged to have this file show as it will help both you and your students through the first sessions with fewer problems.

Copy this link for the checklist and follow the instructions below.

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Adding an item so it is always available to display in the branding frame or content frame

  1. Click on Content
  2. Click Default Content Folder then New Content then enter the URL you want to load e.g. http://doms.csu.edu.au/csu/items/7f7c1fbd-7080-6a7b-ccaf-4ba302ae183c/1/welcometowimba.html
  3. Then click Add
  4. When it is loaded set it to load into the Branding Frame or the Content Frame > click Folder list to return to the list of folders
  5. When you want to display the item in the Online Meeting session, click its name in the list of content. This will reload the page.

Setting the item as the default content to display

  1. Click on Content and load the item using the above instructions
  2. Navigate to the Start Content section at the bottom of the page.
  3. To view the slide currently set to appear by default in the Content or Branding Frame, click its link in the Slide Title column. The slide will appear in a new browser window.
  4. To change default content, click the Edit icon for the appropriate destination (i.e., Content Frame or Branding Frame).
  5. A new page that lists all the slides in your Default Content Folder appears.
  6. Select the radio button next to the slide you would like to select as your default content.
  7. Click the Save Changes button.

If you are using Online Meeting from outside Interact you can invite participants using the following instructions.

Instructions for Presenters to invite participants to an Online Meeting session

Type in http://csuclassroom.netspot.com.au/admin/ to your browser address bar. You will need to log in as a presenter.

invite participants

room management wimba

Click Invite – it looks like an email template button – next to your classroom name. This creates an invitation form where you insert the information about the meeting sessions. The standard time can be adjusted in the email form that is created next.

room invite wimba

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Click next to create an email form which is pre-populated with the session information. You can send this to the participants. Click Close Window on the Invitation form.

email student wimba

OR

Paste the information in an Interact announcement and send it to students.

The pin in this email is the permanent room access pin and can be used if students do not have internet access and wish to participate through the phone only, however, the recommended practice for dialling into a Wimba session by phone is to use the Blue telephone icon in the Wimba classroom interface and using the phone numbers and pin from that list.

Remember to change the standard time to AEST for Australian Eastern Standard Time.

Invitation to Participants from Interact

  1. Create room in Interact.
  2. In Access tab, check box to enable guest access. The room id should appear in the box to the right.
  3. Click Create.
  4. When room is created, click on room name and click on Content button.

    online meeting content

  5. In the Modify Room page, click on Invite.

    modify room.jpg


  6. This creates an email invitation to send to participants.

    email student wimba

 

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