Division of Library Services

EndNote X1 @ CSU - Import records into EndNote

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Some databases do not allow users to export records from a database search directly into EndNote. In this case database records may be saved as a text file and then imported into EndNote, using a 'filter' that copies the records into the correct EndNote fields. Records can be used to create a new EndNote library or added to an existing one.

Save your database search results, including any specific fields that you may require, e.g. abstract, subject headings, keywords, as a text file.

1. Open EndNote library
2. Select File and then Import
3. Click on Choose File button, and browse folders to highlight and then Open the saved text (.txt) file
4. Use the Import Option: drop down arrow to select Other Filters to display the list of filters available in the EndNote; ../Filters folder, then highlight and Choose the required filter
5. Click on Import button to import the file

Examples

Emerald Management Xtra

(works with MS IE5.5+, does not work with Mozilla Firefox browser)

From the Emerald Management Xtra database:

1. Select or mark the required citations from the search results
2. Click on Add to my list
3. Click on OK to confirm marked list
4. Select Marked list from the menu on the left of the screen
5. Click on Download(ASCII), and use the File > Save as… option to save the results as a .txt file
6. Open EndNote library
7. Select File and then Import
8. Click on Choose File . and locate the .txt file saved in step (f) above
9. Select:
   Import Option = Other Filters ...
   Select Emerald
   Duplicates = Discard Duplicates
   Text Translation = No Translation
10. Click on Import

Vitis-Vea (Viticulture and Enology Abstracts)

From the Vitis-Vea database:

1. Click on Text-Download
2. Accept the default fields to save
3. Click on Download
4. Select all the text to save (Ctrl + A)
5. Paste into a new document and save as a .txt file.
6. Open EndNote library
7. Select File and then Import
8. Click on Choose File and locate the .txt file saved in step (5) above
9. Select:
   Import Option = EndNote Import
   Duplicates = Discard Duplicates
   Text Translation = No Translation
10. Click on Import

Note:the record format in Vitis-Vea varies considerably and records imported into EndNote using this filter will need to be edited.

For more details see the online tutorial Importing a text file WMV (4.4 mb)