Frequently Asked Questions

Graduation

What do I need to do to graduate?

Once you have fulfilled the requirements for your award you will be set to graduate.

Students must apply to graduate on an Application to Graduate Form. The completed form should be returned to the Student Administration Office by the date published in the Principal Dates. If you indicate attendance at the ceremony you will be sent further information closer to the date of your ceremony.

Students enrolled in articulated courses who wish to apply to graduate with a lower level award shall notify the Student Administration Office of their intention to apply to graduate.

Other students shall normally be sent an application to graduate form with a copy of their transcript by the Student Administration Office at the end of their anticipated last session of enrolment.

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When will I receive something from the University?

By mid January for April, May and June ceremonies and by mid August for ceremonies held in the second half of the year.

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What can I do in the mean time to assist?

If you haven't done so already, go to the Online Administrative Office and complete the Apply for Graduation Info. option.

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My grades have not been finalised – when do I need to have this done to graduate in the March/April/May/June graduation ceremonies?

All grades need to be resolved by the first Friday in March to be eligible to graduate. If they are not resolved until after this date you will not be able to attend the Albury, Bathurst, Dubbo, Orange or Wagga graduations.

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How many tickets do I get? How can I get more tickets?

You will be advised of this with your Application for Award. It varies across ceremonies and campuses and depends on the size of the venue and the number of graduands attending.

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Can I transfer to a graduation that is not at the campus I studied through?

You will be posted an "Application to Graduate" form on which you can request to change your graduation venue between Albury, Dubbo, Bathurst & Wagga. This request will be considered and you will be notified if it has been approved, if approved all information will then be for the campus you have nominated. The latest date to request a change of venue for graduation is the first Friday in March.

International graduands who elect to graduate at a graduation ceremony may choose to attend the relevant ceremony at the campus through which they were enrolled or a ceremony held overseas. International students shall indicate on the form sent to them which ceremony they wish to attend.

International graduands who complete their course in Australia at the end of the Autumn session/Trimester 1 of a particular year shall be invited to attend an offshore graduation ceremony in September or October of that year. International graduands who complete their course in Australia at the end of the Spring session/Trimester 2/Trimester 3 of a particular year shall be invited to attend the ceremony held on the campus through which they were enrolled in April or May of the following year.

International graduands who complete their course at an overseas location shall be invited to attend an offshore graduation ceremony. If an offshore ceremony is not available in their home country they will be invited to attend the April or May ceremony held on the campus through which they were enrolled.

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What do I do if I am awarded a double degree?

If you are being awarded a double degree from the same faculty you will be called out once with the double degree noted and will be listed as a double degree in the program. If your two degrees are from different faculties you will be listed in the program for both faculties under the double degree and may elect to graduate at one or both ceremonies. You will only wear one hood per ceremony and will only charge one hire fee for both ceremonies.

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What do I do if I am graduating with two awards?

Where both awards are from the one faculty you will receive both awards at the one ceremony, be listed in the graduation program twice and may elect to be called onto the stage twice to receive each testamur separately.

Where two Faculties are involved you may elect to attend both ceremonies and receive each award separately or attend only one ceremony in which case only the award for that Faculty will be listed in the program and presented. The testamur for the other award and a copy of the relevant graduation program will be enclosed with the testamur presented at the ceremony if the graduation ceremony for the other Faculty has already been held. If the graduation ceremony for the other Faculty is to be held at a later date, then the testamur and program for the ceremony will be mailed to the graduate.

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What will stop me from graduating?

Outstanding grades not converted by the due date or failure to pay outstanding fines and fees.

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When should I contact the University if I don't receive anything?

Late January for April, May and June ceremonies and late August for ceremonies held in the second half of the year.

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What if I can't make it to the ceremony?

Your testamur and a ceremony program will be mailed to you within four weeks of the ceremony date.

If I do not attend the graduation ceremony, how and when do I receive my testamur?

If you graduate in absentia (do not attend the graduation ceremony) you will be posted your final transcript, your testamur and a copy of the program from the graduation ceremony within four weeks of your scheduled graduation date. Don't forget to make sure that your address details are current when you finish your course and up until graduation.

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