General Regulations

9. Entry to the Halls of Residence by university staff, contractors and other authorised staff

In the operation of the Halls of Residence it is necessary to have various staff members and contractors enter the Halls of Residence, including student bedrooms.

It is necessary to have an effective policy that determines the way in which access to student bedrooms is gained and that minimises the inconvenience to current residents. Examples of times when entry to student bedrooms may be required include: to attend to the day-to-day cleaning requirements, to respond to maintenance concerns, and for the security of persons or property in bedroom areas. Access to rooms may be gained by cleaning staff, University maintenance staff and contractors, University security personnel, administrative staff from the Division of Student Services, Residential Support Staff, and emergency services staff.

Right of Entry

9.1	No person or persons shall enter any bedroom other than their own without the authority of the Director, Student Residences and Business, or nominee.
9.2	The Director, Student Residences and Business, or nominee has a right of entry to all areas of the Halls of Residence, including bedrooms, at any time without notice, where in the Director’s opinion; such action is warranted by a threat to the well-being of persons or property associated with the Halls of Residence. This authority may be delegated to appropriate University employees or contracted service staff at any time.
9.3	Service staff may need to enter student bedrooms to attend to necessary maintenance or service requirements. When a student submits a request for maintenance or phone and data service, permission to enter a bedroom will be assumed to have been given. On other occasions the Director, Student Residences and Business, or nominee may give service staff permission to enter a student's bedroom.
9.4	Cleaning staff require access to student bedrooms to conduct cleaning as appropriate. For each residential area for full-time students, a cleaning schedule will be created and publicised.

Room Inspections

9.5

Some areas of the Halls of Residence are occupied by students on a self-clean basis. It is necessary to ensure that students are meeting their obligations to carry out self-cleaning in bedrooms. To do this, the University conducts inspections of student bedrooms from time to time. Where an inspection of a student bedroom is to occur, students will be notified in advance of the scheduled time for the cleaning inspection to be carried out. Students are required to make access to their bedroom available as appropriate.

Unexpected Absence

9.6

Occasionally, it is necessary for staff of the Division of Student Services to enter a student bedroom to pack up student items that have been left during break periods or due to the unexpected absence of the resident. When packing or storing student possessions, two members of the Division staff will be present at all times and all items will be stored appropriately. The University accepts no responsibility for student belongings stored at any time.

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