Human Research EthicsCommittee:
Office of Academic Governance Procedures for Handling Late Agenda Items

Despite the best intentions of all people who are involved with committees, agenda papers will be late from time to time.

It is important that everyone who is involved in committee work is aware of the procedures for handling late agenda items (or late papers) and that they are handled in a consistent manner.

To this end, the Office of Academic Governance has adopted the following Procedures for Handling Late Agenda Items:

  1. If you have missed the closing date for an agenda, you must contact the Executive Officer of the Committee ( ethics@csu.edu.au) telephone 02 6338 4628). She will then refer the matter to the Presiding Officer or Deputy Presiding Officer who will determine whether or not the item will be accepted as a late paper and circulated to members of the Committee.
  2. Should the Presiding Officer/Deputy Presiding Officer agree to accept the late agenda item the originator of the item will be responsible for providing sufficient copies of any papers associated with the item.
    The papers should include the following information at the top right hand corner of the first page:
    • Committee name;
    • Meeting date; and
    • Agenda item number.
  3. This information is available from the Executive Officer (email: ethics@csu.edu.au or telephone: 02 6338 4628).
    Should the Presiding Officer/Deputy Presiding Officer determine not to accept the late agenda item then it should be sent to the Executive Officer in the normal manner and it will be included in the agenda for the next scheduled meeting of the Committee.
  4. If the papers associated with the late agenda item are available before the Committee Secretary has dispatched the main agenda then it will be dispatched to those people on the distribution list with the main agenda.
  5. If the papers are not available until after the main agenda has been dispatched, then the originator of the late agenda item is responsible for dispatching copies of the paper to those on the distribution list for the Committee. (The distribution list is available from the Executive Officer.)

For more information contact the Executive Officer to the Committee:

Executive Officer
Email: ethics@csu.edu.au
Phone: 02 6338 4628
Fax: 02 6338 4194		 Location
Office of Academic Governance
Level 3, Building S1
CSU
Bathurst Campus		 Postal Address
Office of Academic Governance
Charles Sturt University
Panorama Avenue
Bathurst NSW 2795