Information for Seminar Convenors & A/V Crew
- Maximum time limit for the seminar is 45 minutes plus 15 minute question time. This timeline must be adhered to as NSW DPI closes at 4:30pm.
- Convenors are responsible for introducing the speaker and driving the question time at the end of the seminar.
- It would be useful if the convenor could give some background information about the speaker for any new faces in the audience who may not be familiar with the speaker (e.g. previous/current research positions, current research interests, etc).
- A bottle of wine (supplied by the Graham Centre) is normally presented to the speaker by the convenor (NB: this applies to non-student speakers only).
A/V Crew Instructions:
NB: Please ensure the convenor is made aware of their responsibilities (above), especially with regard to keeping to the alloted time for the seminar.
When it is your turn to set up the projector and laptop:
- The equipment is already booked - You need to collect the laptop and a satchel of accessories for the ceiling mounted data projector from the Wagga Wagga Agricultural Institute Reception.
- For all non-student speakers, also collect a bottle of wine from WWAI Reception and give it to the convenor prior to the seminar.
- Please put out water and a glass for the speaker (a blue glass bottle is stored at WWAI Reception with the a/v equipment). You need to ensure the bottle and glass are washed after use and returned to WWAI with the equipment. If there is no glass available with the water bottle, you will find disposable cups in the Conference Room foyer (if not, please contact Maree Crowley or ask at Reception).
- Instructions for setting up the laptop and the data projector can be found on the laminated card inside both the laptop bag and the data projector satchel. Or download a copy here.
- You may also need to rearrange the tables and chairs in a suitable configuration for the seminar.
- After the seminar, please delete any copies of the presentation from the laptop before shutting it down. Pack up the a/v equipment and return it to WWAI reception with the water bottle. You will need to arrange in advance with your a/v partner which one of you will wait around to do this.
- WWAI (NSW DPI) officially shuts at 4:30pm. If the seminar unexpectedly runs over time, you may be able to find someone from DPI who can unlock the doors for you to return the equipment, however, if you can't return the equipment by 4:30pm, please take the equipment back to your own office area (or somewhere it can be stored securely overnight) and then return it first thing the following morning to WWAI Reception. Please bear in mind that the equipment may be required for another booking very early the following morning.
- If you need to contact Reception at any time, there is a phone outside the conference room (dial 90 for Reception).
- Please turn the conference room lights off and ensure the room is left tidy.