In response to a request to link to PDFs of current publications from our web pages, we thought we should discuss issues regarding copyright with the University's copyright coordinator Kerry Peterson. Here is her formal response for the information of ILWS members:
Generally the first copyright owner of an original work is the person/s who has created it in material form. This can vary if the work was commissioned or created as part of a person's employment duties. Copying and communicating works are two of the exclusive rights of the copyright owner. When material is published the original owner of copyright may assign these rights exclusively to the publisher for the final published version when they sign the publishing contract. Some publishers may allow self-archiving of the pre-print version and/or apply an embargo for a set time period on the final published version. Before signing a publishing agreement seek legal advice and understand what rights you are assigning to the publisher and what rights you may still have.
Research centres can link to articles:
As a rule, it is illegal to put publisher versions of articles on any website unless permission is obtained. Items remain locked on CRO unless CRO staff have ascertained that the item can be opened for viewing. Often the version publishers allow is the final accepted manuscript without publisher markup. If you send this version to CRO they will check and open it if possible. CRO staff put a page on the front of the manuscript indicating the publication details.
So, in a nutshell, the best way for us to link to your PDF is to provide a link to its web address in CRO where library staff will have accessed whether it not it can be accessible publicly. If you want further clarification contact Simone Engdahl or Karin Smith