Charles Sturt University
Charles Sturt University

Add Publications to CRO

CRO is the open access Institutional Repository showcasing CSU's Research Outputs and Researchers.

Login to CRO to add publications or edit your profile via your personal homepage. Publications are added by Library staff if they appear in Scopus, all other publications should be added by researchers. It is still possible to use the online forms to enter publication details but there will be a delay before they appear in CRO.

If you have questions or would like assistance please contact the Library Faculty Liaison team or email a question.

Getting started

Navigating your CRO home page

  1. Edit your personal researcher profile
  2. Display your publications
  3. a. Create a trusted user (e.g. research or administrative assistant) who can edit your profile and add publications. B. turn on/off emails coming from the system when publications are added for you.
  4. Add publications

Display your publications

 

  1. Open the record
  2. The default display is your publications. Click on the x beside 'my content' to view all publications in the system
  3. Indicates that the publication has been added by library staff
  4. Indicates an open access publication. When the publication is displayed on the public interface, the attached paper can be viewed by anyone
  5. Add publications
  6. Produce lists of publications in the formats listed (e.g. PDF, Excel, EndNote)
  7. If your records say 'for approval' they can be changed by you
  8. Records that say 'approved' or 'published' can be changed by you but Library staff need to confirm the change
  9. Messages tell you if someone has changed a record associated with you.

Creating a 'Trusted User' to edit your profile and add publications

Edit your public profile

Adding publications

General information

Publications that appear on Scopus with CSU authors will be imported to CRO by Library staff.

Other publication information can be added

  • manually using a form
  • imported from a database
  • imported from Endnote.

This is the default screen which will take you to the most common forms and databases. If you don't see what you want there, click on Research Output.

Manual entry

For manual entry, the circled options will take you to the main research publications for ROC.

When you open the form and fill it in, make sure you enter data for the mandatory fields. Also, add Field of Research codes, Grant ID associated with the publication if applicable and upload the open access version of the paper (the final accepted manuscript after peer reviewing). Please ensure that you add all authors and a link or attach the published paper.

Import from an online source (a database)

Read the description about each database to see if they are appropriate to your publications. Ebscohost covers a very wide variety of topics and supplements Scopus in its coverage.

This is an interim screen. Click Import & Review if you want to proceed or cancel if you don't.

Importing publications using Endnote

The process below is the most straightforward but only works when there are no publications attached to the Endnote record. If you require further assistance please contact the Faculty Liaison staff.

 

When you import records you must check that the correct information has transferred to the correct field in CRO and also that it has selected the correct publication type.

  1. Open your Endnote file and select RefMan (RIS) Export as the output style > Right mouse click on the records you wish to transfer > select Copy Formatted.
     
  2. Select 'Import from file' > RIS > Paste text > click Import
     
  3. Import or remove the records as required.

Frequently asked questions

Who has a profile?

Everyone who can log in to CSU can log in to CRO and access their CRO homepage.

When you log in you will open your personal homepage in CRO. Staff who are research active with recent publications in CRO will be visible in the public portal. Otherwise the profile is only visible to that person. Everyone who can log in to CRO can add publications and they will be visible in CRO.

Login to your CRO home page

How do I create a link to my profile and/or publications?

Go to the public CRO portal and display your personal profile eg Mary Anne Kennan. Copy the URL to create the hyperlink to that page. This can be done for Organisations such as Schools/Research Centres and individual publications.

What is the H-Index listed in CRO?

This is calculated based on the number of publications in CRO and citations from Scopus. Please note that this is not necessarily the same as h-index in Google Scholar. Author impact, i.e. h-index, will vary depending on the journals indexed by the selected source. The source of the data should be quoted when citing author impact, i.e. h-index 8 (Scopus); h-index 20 (Google Scholar).

What does the Grant ID box mean when I add publications?

If the publications results from an ARC or NHMRC grant you are required to display the Grant number in CRO. Please note you are also required to ensure that the publication is Open Access

Other research grants could also be included for display on CRO

When do my publications appear in CRO?

If they are added by the library via a Scopus upload they will display as soon as they are imported. If you add publications manually and save it, it will default to 'for approval' and will display on CRO after a few hours. To prevent this display select 'entry in progress'. While they are 'entry in progress' they will not be available for inclusion in ROC and won't be checked by library staff.

 

How do I import publications from my Google Scholar profile?

The quickest way is to save the publications you wish to import in BiBTex format.

  • Open your Google Scholar profile.
  • Select the items that you want to bring across to CRO
  • Select Export and from the dropdown list select BibTex
  • It will open a new web page.
  • Copy the text on this page and
  • Go to Add new record to CRO > Research output > import from file > Bibtex
  • Paste into the text box on the screen (see below).
  • Import each record individually. Ensure the author and author affiliation and bibliographic information is correct.

     

How can I create a formatted list of my publications?

Display your publications in your personal home page. At the bottom of the screen select the output format and then select the style – APA, Harvard etc. You can select different options for sorting the output list.

 

If you would like to display other publications in the system, click the x on the 'My content' filter to display all publications in CRO. This will display the whole database. You can filter or search for specific items, topics etc. Whatever is displayed will be output. Contact your Library or Research Office Liaison team for further information about this.

 

How do I change or delete publications in CRO?

You can only change or delete records where you are an author (or have permission from the author to work on the records). If the records have been processed by library staff they will say either Published or Approved. If you make a change and save it you will see a red 'revalidate' flag. Library staff will accept or reject your changes. When the records are displayed in the publications list.

Before the edit:

 

After the edit. When library staff have processed it the flag will disappear

 

If the Status says 'for approval' you can edit as you wish. You can also delete it by clicking on the red cross.

 

When editing the record, look at the bottom of the pop out box for information as below.

What is 'ORCID' in my personal profile?

ORCID (Open Researcher and Contributor ID) is a 16 digit code to uniquely identify authors and contributors on research publications. The ORCID profile allows authors to list their publications and affiliations e.g. Mary Anne Kennan. CRO allows CSU authors to create an ORCID and if they already have one, allows publication information to be 'pushed' from CRO to ORCID. This will save adding the records to the ORCID profile manually. Initially this can create duplication if the profile already exists but as new records are added to CRO they automatically go across to ORCID. Further information can be found at orcid.org.

What is 'Pure'?

Pure, an Elsevier product is the Institutional Repository software used by CSU.

Can I add Activities, Prizes, Press/Media, Impacts?

Demonstrating the impact of research is becoming standard university business in many countries, with comprehensive assessments conducted in the UK, and a recent pilot study in Australia. In this regard, CSU participated in the ARC's Research Engagement and Impact Assessment Pilot (EIAP), which was a precursor to the full-scale EI assessment in 2018. Engagement assessment included data on end-user contributions to outputs, income, in-kind, and student supervision, plus an overarching narrative. Impact Assessment used case studies to evidence how engagement, institutional policies, and study designs led to impact, plus evidence (e.g. news media, policy statements, testimonials) to substantiate claims of impact. CRO can store and/or display such information that can be used to; showcase impacts; support grant applications; assist with promotions; develop collaborations; and understand engagement. In this regard, CRO provides a single source to house both your publication and EI data. EI data can include:

  • Activities (e.g. editorial work, peer review activities, events, talks/presentations, consultancies, memberships, study tours)
  • Prizes (e.g. early career awards, award for teaching/research excellence)Press/media (e.g. online and print media articles about your research)
  • Impacts (e.g. changes or benefits that have occurred resultant from your research)

If EI data are saved as 'entry in progress' they will only be visible to authors.

To add EI data, select a category from the menu:

 

For Activities: Select the appropriate category and populate the data fields. Save each item.

 

For Press/Media: Populate the data fields, then save the item.

 

For Prizes/Awards: Select a category, populate the data fields, then save.

 

For Research Impacts: Populate the data fields, link impacts to Activities/Outputs, then save.

 

How do I edit my Researcher FOR codes?

Step 1: Login to CRO (use your current CSU login details).

Step 2: Once logged in to CRO, click on ‘Edit profile’

Step 3: Scroll down to Discipline Assignment. If field is blank, go to Step 4. Otherwise, edit Field of research so that;

  • Each Field of Research is at the 6 digit level
  • There are no more than three FoR's listed (the below example has two)
  • Each FoR has an apportionment (i.e. a percentage) that is a minimum of 10%
  • The apportionment(s) add up to 100.00%.

Make sure you click on the blue 'save' button at the bottom of the screen to retain any changes.

Step 4: If FoR is missing, click on 'Add field of research' button. Add up to three 6 digit FoR's and their respective apportionments. Make sure that when adding multiple apportionments, that each is a minimum of 20%, and the total adds up to 100%. Click on the blue 'save' button at the bottom of the screen to retain any changes.

Should I add Field of Research Codes to my publications?

Yes you definitely should add FoR codes to your publications in CRO, as submissions for ERA rely on accurate and complete FOR data. The FoR code field can be found when you open the record and scroll down towards the bottom of the record.

Adding a DOI to your publication to increase PLUM discoverability

A digital object identifier (DOI) is a unique number that is assigned by the publisher to an individual publication that provides content identification and a persistent link to its location on the Internet. All DOI numbers begin with a 10, e.g. 10.1080/02755947.2015.1094153.

We recommend that when DOIs are available, you include them in your CRO publications, as they are important for Plum to be able to locate artefacts related to your research. Plum collects and displays alternative and traditional research metrics in your CRO profile. Plum uses the DOI to search databases and the internet for information related to that publication. The absence of a DOI can be causitive of missing data in Plum.

The DOI is typically located in the header of an electronic journal article (see example below). To add a DOI to your publication, first copy the DOI:

Open publication in CRO, and click on "Add electronic version":

Click on "Add DOI of an electronic version":

Paste the DOI into the field, as below,select a status for access to file (use Unknown if you are unsure of Open Access status), click on "Create", then save the publication record: