Research Office

• The first time you submit items to CRO a profile needs to be created.
• Use your staff number with CS (must be upper case) as a prefix as your login and your birth day and month (ddmm) as your password (ie. CS12345678 for login and 0101 for password).
• You will then need to wait an hour before entering your publication details.
• If you have any questions about this please email cro@csu.edu.au or ring Karin Smith, CRO Coordinator on 63386158
• When you have registered you will have your own user area on CRO showing your submission activity. If you accidentally delete a submitted item from here it doesn't matter because it is already on the system.
• If you need to stop before you have finished your entry, fill out the mandatory fields and click next to get through the screens. You will get to the last screen and be able to save. You can come back later to finish editing the record or loading the file. If the system sees no activity for half an hour you will lose your work.

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• What is HERDC?
• Collect all bibliographic information eg; Volume and issue number, ISSN, ISBN, publisher details, etc - including a link (preferably a DOI) to the published article;
• Ensure you have details for all CSU authors (including staff number and internal affiliation).
• For Non-CSU authors, only name and affiliation details need to be entered.
• Locate the appropriate FOR and SEO Codes before entering your data - these can be found by clicking on the FOR and SEO Codes tab at the top of the page;
• The 'Byline Number' refers to the author order in the publication byline. CRO only captures full author details for the first eight authors, so we need all CSU authors to be entered first on the submission forms. However, the 'byline number' field preserves correct byline order in the display of citation details in CRO.
• Abstract and subject keywords;
• The electronic copy (Word version) of the final accepted draft - after peer review and before layout adjustments by the publisher. This is not the final or 'publisher' version of the paper.
  Note: The full text of the paper/publication must be available if required.

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• For ERA, we require all your publications since 2005 that have not already been submitted via CSU for HERDC. This includes publications produced under the auspices of another institution.For pre-CSU publications, select 'ERA Submission' in the 'Submission Status' dropdown. Select 'pre-CSU' as your University affiliation in the 'Author's details' section.
• Only submit articles which meet HERDC criteria, including the definition of 'research'.
• If the CSU author is affiliated as an adjunct, visiting or casual staff member, only include articles which show a demonstrated publication association to CSU (per Byline). Email cro@csu.edu.au if you have questions regarding this.
• Collect all bibliographic information, eg. Volume and issue number, ISSN, ISBN, publisher details, etc - including a link (preferably a DOI) to the published article;
• Ensure you have details for all CSU authors (including staff number and internal affiliation)
• Locate the appropriate FOR and SEO Codes before entering your data - these can be found by clicking on the FOR and SEO Codes tab at the top of the page;
• The 'Byline Number' refers to the author order in the publication byline. CRO only captures full author details for the first eight authors, so we need all CSU authors to be entered first on the submission forms. However, the 'byline number' field preserves correct byline order in the display of citation details in CRO.
• For Non-CSU authors, only name and affiliation details need to be entered.
• Abstract and subject keywords;
• Electronic copy of the final accepted draft of the item if available. The full text of the paper/publication must be available if required.

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• For ERA, we require all creative work outputs (with a demonstrable research component) from 2005 onwards. This includes works produced under the auspices of another institution. For pre-CSU publications, select 'ERA Submission' in the 'Submission Status' dropdown. Select 'pre-CSU' as your University affiliation in the 'Author's details' section.
• Creative works with a clear CSU affiliation should also now be deposited on CRO. CRO is now the source for submissions to the CSU Creative Works Register.
• Ensure you have details for all CSU authors (including staff number and internal affiliation)
• For Non-CSU authors, only name and affiliation details need to be entered.
• Locate the appropriate FOR and SEO Codes before entering your data - these can be found by clicking on the FOR and SEO Codes tab at the top of the page
• Abstract and subject keywords
• To be considered for inclusion in ERA, each entry MUST include a 'Research Statement for Peer Review of Creative Works'. This statement identifies the research component of the output. It should be a maximum of 250 words. Statements exceeding the word limit will need to be returned for editing.
• Supporting documentation - for example, reviews, leaflets, catalogue extracts, programmes, promotional material, as well as digitised versions of the work itself (sound recordings, images, script texts, etc), should be loaded with your submission wherever possible, provided copyright ownership permits.
• Use the 'Depositors Comments' box in the submission form to alert us to any issues surrounding your submission, including anything relating to copyright.

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If you wish to change a record in CRO please use the Change Record Form. Changes will be made by CRO administrators.Do this if you find errors in the bibliographic, author or FoR code information.

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Please use the Change Record Form. Changes will be made by CRO administrators.

For ERA all conference papers, books, book chapters and creative works require up to three FoR codes. It is very important for the CSU ERA submission that they are correct. If the codes are not correct please fill in the form and CRO administrators will make the changes.

The ARC are allocating FoR codes to ranked journals and conferences. Please ensure that you specify the FoR code for your articles in case there is an option to choose one ARC allocated FoR over another.

The preferred FoR codes for CSU can be found at:Fields of Research (FOR) ANZSRC2008 page.

The complete list from the ABS can be found on the Research Codes page.

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• Saved but not submitted items will be in the Drafts folder. You can return to your saved submissions via the "Folders" screen.
• Check that all the information is correct, then click "Submit". The item will be uploaded into CRO by CRO administrators. It will be sent to CRGT to determine suitability for Publication points and the Library to ascertain if there are copyright restrictions on the publication that has been deposited. Please note, personal details and information entered specifically for HERDC will not be picked up by search engines or viewable in CRO.
• If you submit an item and discover a mistake, locate it in CRO and fill out the change records form CRO administrators will make the adjustment.

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You are required to submit an electronic copy of your thesis into the CSU Institutional Repository - CRO. This will be made available through the Australian Digital Theses program so that it can be retrieved and downloaded via the internet.

The thesis should be saved as a PDF/A (Archive version in a format that should be able to viewed in the future). If you are submitting a second, abridged version include the word archive in the name of the version to be archived.

Also, all fonts must be embedded in the document and no additional security features are allowed. Further information about Submitting your Thesis

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