Transfer of Funds Between R Codes and to E Codes
To ensure that the research funds allocated to an R code and a specific project are used as they are intended the Centre for Research and Graduate Training and the Division of Financial Services has implemented the following policy.
All transfers between R codes or from an R code to another code must be authorised by the Deputy Vice-Chancellor (Research).
- A request to transfer funds must be accompanied by a brief explanation/ justification for the transfer before it will be approved
- Examples of transfers that may be approved are recovery of costs for salary, communication, photocopying, computer purchase, etc.
- Transfers from R codes to E or A codes are permissible for administrative cost recovery and salary recovery only if approved on the OPA form at the beginning of the project.
- Funds from an R code are NOT to be used to cover a deficit in another R code, school code or centre code.
If a request for funds transfer between R codes is received by finance without the Deputy Vice-Chancellor's (Research) authorisation, it will be forwarded to CRGT and we will follow up the request.
We realise occasionally a new project is commenced that has not yet been allocated an R code and funds have not been received. A researcher, with prior authorisation from the Deputy Vice-Chancellor (Research), may be approved to use funds from another R code until such time the new project receives funds. There will then be a one off transfer between the R codes to recover these costs. This may occur only if prior approval is received.
If an R code goes into deficit it is the responsibility of the school or centre (whichever organisational code it is attached to) to cover this cost.
If you have any queries regarding this policy please do not hesitate to contact either:
OR
Kind Regards
Professor Paul BURNETT
Deputy Vice-Chancellor (Research)