Submitting Publications to CRO

CRO is the collection of CSU research available to the worldwide scholarly community through open access search engines such as Google.Scholar. You are required to deposit publications to CRO for the Research Publications Data Collection (Publication Points - formerly DEST points) and are encouraged to put other publications into CRO especially if they are listed on your personal web page or CV. Wider access to publications through CRO often leads to an increase in citations as more researchers (academics and students) are able to gain access to your research output. Institutional repositories have been shown to increase citation rates by 50-300%.

What should be deposited in CRO?

Please refer to the CRO Policy for details of what must be submitted to CRO in order to fulfil your research publications reporting obligations.

Research publications listed on staff web pages should be submitted to CRO and the URL to the full text can be added to the reference on the web page. This will ensure that the correct version of the article is available to viewers of the web page by ensuring copyright compliance and also that this information can be found using open access search engines. 

Contact CRO administrators to ascertain the eligibility of any specific items for submission to CRO

What are the benefits of submitting full text of papers to CRO?

What version of the paper should be sent to CRO?

A number of different terms are used for the versions of papers that can be placed in a repository - preprint, postprint, manuscript or publisher's version.

A preprint is the version of an academic paper which is submitted by an author for peer review (to a journal or conference). This version may be revised by the author as a result of comments made by reviewers.

A postprint is the final version of an academic paper, incorporating the revisions made as a result of the peer review process or as accepted for publication if no changes were made. This is the version most commonly used on institutional repositories.

A manuscript version is the final draft version post peer review. This term is not commonly used within Australia, as 'manuscript' may imply an unpublished item. However it is used in the CRO policy, and equates to a postprint.

The preferred version for CRO is the final draft version, post peer review, as this is the version allowed by most (>90%) publishers. CRO staff will determine whether use of the publisher version is permitted.

As part of the upload process the paper will be saved as a PDF with a title page containing bibliographic information and acknowledgement that the paper has originated from CSU Research Output Repository. Printed versions of manuscripts can be scanned and saved as PDFs. Ensure that they are scanned at 300 dpi. Scanning instructions are available at http://www.csu.edu.au/division/dit/compshop/printers/mfprinters.htm.

What do I need to know about copyright?

When the paper has been peer reviewed and submitted for publication, ownership of copyright depends on what rights have been transferred to the journal publisher when the contract was signed. This often prevents a copy of the publisher version being loaded into a repository such as CRO. Over 90% of academic publishers now routinely allow authors to self-archive a copy of the peer reviewed manuscript version of their papers (Note: not the publisher's PDF version).  The Library will always check that the publisher is not one of the few that have objected to author self-archiving (in which case, access to your manuscript version will be blocked but the freely accessible record will still increase the visibility of the work).

You will be contacted when your item is loaded. We will follow up if the item cannot be loaded immediately because of an embargo or if the publisher does not allow self archiving.

Further information about copyright.