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Graduation, Submission Requirements

To be eligible to receive your Testamur, the Research Office must receive the Hard and Digital copies of your Thesis. You may have your degree conferred in absentia at the next meeting of the University Council or wait until the next Graduation ceremony. Even if you have your degree conferred in absentia you still may attend a graduation ceremony. All parties are advised of the outcome.

Hard-Bound and Digital Copies Following Examination

Following the acceptance of the examiners' reports on a thesis or portfolio by the Research Advisory Committee and notification that the Research Advisory Committee has recommended that the degree be awarded, the candidate shall forward to the Research Office hard-bound and digital copies of the thesis or portfolio as set out below. The candidate is responsible for the cost of binding. HDR candidates may not graduate until all requirements have been met including the submission of hard bound and digital copies of the thesis.

Format of Thesis or Portfolio

Three hard-bound copies and a digital copy of the thesis or portfolio must be submitted, as specified in the Rule for the Presentation of Print Theses, Other Examinable Print Works and the Written Components of Examinable Multi-media Works. One of the hard-bound copies is to be printed on permanent paper (for the Library Copy). The preferred file format for the digital copy is either Microsoft WORD, rich text format or a digital format that can be converted to Adobe PDF (portable document format).

Format of Multi-Media Thesis

Three hard-bound copies and a digital copy of the written component of the thesis must be submitted as specified in the Rule for the Presentation of Print Theses, Other Examinable Print Works and the Written Components of Examinable Multi-media Works. Each copy shall be accompanied by a copy of representations of the body of work(s) as advised by the Principal Supervisor. If possible a digital copy of the representations should be in a format suitable for including in the CSU Research Output (CRO). The preferred file format for the digital version of the written component is either Microsoft WORD, rich text format or a digital format that can be converted to Adobe PDF.

Library Copy

One copy of the thesis or portfolio printed on permanent paper (paper which meets the specifications of Australian Standard AS40003 ??? 1996) and with the signed Certificate of Authorship and the digital copy shall be forwarded by the Research Office to the University Library. The digital thesis or portfolio will be included in the CSU Research Output (CRO) as part of the eTheses Collection. The eTheses Collection contains metadata which is electronically accessible via the Australian Digital Theses site; the full text will be available electronically in the eTheses Collection.

Intellectual Property/Confidentiality

Ownership of Thesis or Portfolio

The digital and three bound copies of the thesis or portfolio presented by the candidate to the Research Office shall become the property of the University for lodgement by the Office in the Library, with the Principal Supervisor and with the Faculty.

Restriction on Circulation of Thesis or Portfolio

All theses or portfolios will be available for open access except in the following circumstance described below. Where a thesis or portfolio contains matters affecting national or industrial security, commercial-in-confidence content, culturally sensitive content, content which would breach privacy laws, or any other content which would pose a risk to the author, university, or any other third-party, the Research Advisory Committee may restrict the circulation, copying and electronic access of the thesis or portfolio, upon considering a recommendation by the Dean of Faculty based on a written request from the candidate. If there are restrictions on parts of the content, an abridged hard copy and digital versions (edited by the candidate), excluding the restricted material will normally be made available. When forwarding the hard-bound and digital copy of the thesis or portfolio to the University Library, the Research Office shall advise the Library of any embargo the Library should place on the availability via open access of the thesis or portfolio for reasons relating to the intellectual property rights or confidentiality of material in the thesis or portfolio. The library will set the date of release from the embargo as specified by the author.

The hard-bound and digital copies of the thesis or portfolio deposited in the Library will normally be available for circulation, copying, and electronic access except where a restriction is imposed by the Research Advisory Committee as provided for above.

If the Research Advisory Committee approves an embargo on circulation, copying or electronic access, the entire thesis or portfolio will in any case become available two years after the thesis or portfolio has been deposited with the Research Office, or such longer period as may be approved by the Research Advisory Committee.

Thesis binding 

Binding Specifications

Hard-bound copies of print theses, other examinable print works and the written components of examinable multi-media works are to be prepared in accordance with the specifications set out below.

Candidates are advised to enclose these instructions with their print thesis, other examinable print work or written component of an examinable multi-media work when it is sent for binding and to specify a choice of fabric.

Binding

Theses and Professional Doctoral Portfolios

Print theses, professional doctoral portfolios and the written components of examinable multi-media works submitted to the Library are to be full bound in burgundy cloth or buckram.  The burgundy is to be similar to pantone colour 188c.

Dissertations and Master Portfolios

Dissertations and master portfolios are to be full bound in dark green cloth or buckram.  The dark green is to be similar to Pantone colour 3435c.

Lettering

Lettering is in gold block letters, 3-4 mm in height, 10 letters per 2 cm in a sans-serif type face.  Where the thickness of the print thesis, other examinable print work or written component of an examinable multi-media work is sufficient, lettering should be horizontal, across the spine with the top line of the title lettering 22 cm above the base of the spine, the author’s name 10 cm, and the award and year 10 cm.  The award name should be abbreviated to CSU requirements (as set out in Section L15.2 of the Academic Manual, available on the Web).  Lettering on the front cover is not required.  If the print thesis, other examinable print work or written component of an examinable multi-media work has to be published in more than one book, each book is regarded as a volume. Each volume should be numbered 14 cm above the base of the spine.

Where the width of the spine does not permit horizontal lettering, lettering should be applied in the direction top to bottom, starting 2 cm from the top, in the same type size as horizontal lettering.  A space of 2 cm, should be placed between title and award, and 1 cm between author and title.

Other Items

Where items other than a volume are submitted, these should be enclosed in a cloth or buckram box (burgundy for theses and professional doctoral portfolios, green for dissertations and master portfolios) that matches the volume or volumes of the examinable work, including matching height and lettering.  Small items (eg a computer disk) should be housed in a matching cloth or buckram pocket, attached to the back inside cover board of the main work.

Advice on presentation of other items can be provided by the Supervisor or the Division of Library Services.