Charles Sturt University
Charles Sturt University

ARC and NHMRC Intent to Submit Process for funding rounds commencing in 2019

Charles Sturt University researchers leading, or participating in, an application for funding submitted to either the Australian Research Council (ARC) or National Health and Medical Research Council (NHMRC) for funding commencing in 2018/2019, should note the following submission process and deadlines.

To better support and manage the submission of high quality applications and to improve potential success rates for the University, all CSU researchers are required to engage with this process, regardless of which institution will lead the proposed project.

The objectives of the Intent to Submit process are:

  • To provide quality mentoring and grant development assistance to CSU researchers
  • To provide timely administrative support and eligibility review for applicants
  • To ensure applications submitted align with the research priorities of CSU Faculties and Research Centres
  • To enhance the University's profile and reputation by submitting high quality competitive applications

The Intent to Submit process will be coordinated by the Research Office, in conjunction with the Associate Deans Research, Centre Directors, and Deputy Vice-Chancellor (Research Development and Industry).

Researchers who do not submit an Intent to Submit form as part of this process will be disadvantaged by not having access to the full support process prior to submission, and may not be considered for leverage funding towards ARC and NHMRC proposals. Late submissions will also be disadvantaged if not part of this support and planning process.

Maximising Success

Due to the competitive nature of applications submitted to the ARC and NHMRC applicants are asked to consider the importance of track record and eligibility. It is the responsibility of the lead investigator to ensure they meet eligibility requirements for the appropriate ARC or NHMRC Scheme by checking the scheme documentation found at:

ARC Discovery Program: http://www.arc.gov.au/discovery-program-funding-rules
ARC Linkage Program: http://www.arc.gov.au/linkage-program-funding-rules
NHMRC Programs: https://www.nhmrc.gov.au/grants-funding/apply-funding

The Research Office may provide feedback to applicants on issues identified where an application is not likely to meet eligibility requirements. In the event this information is disregarded a recommendation could be made to the DVC-RDI to consider withdrawing the application in order to protect the University's reputation and submission quality.

For further information please contact the Research Office on 02 6933 2578 or research@csu.edu.au

Process Timeline

It is essential that CSU Researchers engage with this process to ensure your application receives the appropriate approvals and support prior to submission.

DateDeliverableAction
15 September 2017Call for Intent to Submit

Research Office calls for submission of the Intent to Submit form by CSU researchers intending to lead or participate in an application submitted to the ARC/NHMRC for funding commencing in 2018/2019.

20 October 2017Deadline for Intent to SubmitCSU Researchers are required to complete the Intent to Submit form and lodge the completed form and supporting ROPE statements to research@csu.edu.au
23 October 2017 – 17 November 2017Faculty and Centre Review

Research Office to provide Associate Dean's Research and Centres Directors with a listing of potential applicants and Intent to Submit documentation.


The Faculty or Centre will assess potential submissions for competitiveness and eligibility against scheme criteria, and recommend to the DVC-RDI a full list of proposals to proceed to full application. 

20 November 2017Faculty or Centre Recommendation to Proceed

Applicants approved to proceed with grant development and submission will be advised by the Associate Dean Research or Centre Director to continue.

The Faculty or Centre will provide relevant feedback to applicants who are not advised to proceed and established a mentor process for each applicant to aid future development.

27 November 2017 - 8 December 2017Grant Development Workshops for ResearchersThe Research Office will coordinate scheme specific information sessions for ARC/NHMRC applicants. The sessions will cover scheme documentation/requirements, changes to funding rules, OR processes and timelines, and access to exemplar applications..
November 2017 – January 2018Grant Writing and Mentoring Process

Faculties and Centres will be responsible for providing support and mentoring to applicants throughout this period.

Associate Deans Research and Centre Directors will provide leadership and guidance to applicants through strategic discussions and coordination of peer mentoring processes within the Faculty or Centre.

Applicants should ensure they are fully aware of all scheme specific Funding Rules and Instructions to Applicants, and should seek assistance where necessary to ensure they maintain eligibility during grant development.

Applicants seeking CSU leverage funding to support their proposal should first discuss possible funding support with their Associate Dean Research or Centre Director.

To be eligible for DVC-RDI strategic leverage funding applicants will need to have secured Faculty, School or Centre support prior to submitting a request for funding from DVC-RDI.

January 2018Grant Readership Program for Fully Developed Applications

The Research Office will coordinate a Grant Readership Program for fully developed applications. Each applicant will be allocated one internal grant reader from within the University research community and one external reader who has demonstrated success in attracting nationally competitive research funding.

The Grant Reader will be asked to provide feedback on the full application.
The Research Office will negotiate individual deadlines with readers and applicants for timely feedback and amendments to finalise the application.

The Research Office will conduct a preliminary review of the applications against eligibility requirements.

CSU Research Office Internal Deadlines for all ARC and NHMRC Schemes

Applicants must have a fully finalised application submitted to research@csu.edu.au with a completed Notice to Submit form by the dates listed below.

The Research Office will check that applications conform to the scheme guidelines and meet all eligibility requirements. Applications will be reviewed and comprehensive feedback provided on eligibility, compliance and quality.

The Research Office will liaise with DVC-RDI for final authorisation to submit applications prior to the funding body deadlines.

Australian Research Council Scheme Deadlines 

visit http://www.arc.gov.au/important-dates

Future Fellowship 2018Internal Closing Date: 8 November 2017
ARC Closing Date: 22 November 2017
Industrial Transformation Research Hubs 2018Internal Closing Date: Please liaise with the RO
ARC Closing Date: 29 November 2017
Industrial Transformation Training Centres 2018Internal Closing Date: Please liaise with the RO
ARC Closing Date: 29 November 2017
Discovery Early Career Researcher Award 2019Internal Closing Date: 28 February 2017
ARC Closing Date: 14 March 2018
Discovery Projects 2019Internal Closing Date: 7 February 2018
ARC Closing Date: 21 February 2018
Discovery Indigenous 2019Internal Closing Date: 14 March 2018
ARC Closing Date: 28 March 2018
Linkage Infrastructure Equipment and Facilities 2019Internal Closing Date: 14 March 2018
ARC Closing Date: 28 March 2018
National Health and Medical Research Council Scheme Deadlines– visit https://www.nhmrc.gov.au/grants-funding/2018-nhmrc-funding-calendar
Partnership ProjectsInternal Closing Date: 22 November 2017
NHMRC Closing Date: 6 December 2017
MRFF Antimicrobial Resistance Targeted Call for ResearchInternal Closing Date: Please liaise with the RO
NHMRC Closing Date: 4 October 2017
MRFF Lifting Clinical Trials and Registries CapacityInternal Closing Date: Please liaise with the RO
NHMRC Closing Date: 4 October 2017
Development GrantsInternal Closing Date: 24 January 2018
NHMRC Closing Date: 7 February 2018
Research FellowshipsInternal Closing Date: 17 January 2018
NHMRC Closing Date: 31 January 2018
Early Career FellowshipsInternal Closing Date: 14 February 2018
NHMRC Closing Date: 28 February 2018
Career Development FellowshipsInternal Closing Date: 21 February 2018
NHMRC Closing Date: 7 March 2018
Project GrantsInternal Closing Date: 28 February 2018
NHMRC Closing Date: 14 March 2018
TRIP FellowshipsInternal Closing Date: 9 May 2018
NHMRC Closing Date: 23 May 2018
Postgraduate ScholarshipsInternal Closing Date: 30 May 2018
NHMRC Closing Date: 13 June 2018

Ineligible or uncompetitive applications

At any point during this Intent to Submit process and until the external scheme closing date, the
DVC-RDI reserves the right to withdraw ineligible or uncompetitive applications. It is important to
ensure the quality and competitiveness of all funding applications being submitted by Charles Sturt
University is carefully considered to enhance our profile and maximise success rates.

Late Applicants

Applicants who have been invited to participate on an externally led ARC/NHMRC application, where
the invitation is outside the above timelines, should advise the Research Office via email
research@csu.edu.au as soon as possible after the commitment to become involved is known. The
Research Office will liaise with the relevant Faculty and Centre, and DVC-RDI, for approval to
proceed.

For further information please contact the Research Office on 02 6933 2578 or research@csu.edu.au.

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