Technology Initiatives (TI) is a portfolio of initiatives requiring planned change that transform process, information management and systems. Delivered within a project framework, these initiatives are complex undertakings incorporating a major Information and Communications Technology (ICT) component and with an impact that typically transcends organisational units.
TI may also include pre-project investigation activities undertaken to establish greater detail (business value, resourcing, cost, feasibility etc.) for those potential initiatives that are larger and more complex. Significant Web-related projects that introduce enterprise change and require a range of technical skills may also be included on the TI to facilitate prioritisation, resource allocation and scheduling across the breadth of the portfolio.
TI may include ICT-related initiatives that are not funded from the TI-allocation. Examples include those funded by the Student Services & Amenities Fee (SSAF) or Capital Management Plan; funded activities enabling, or related to, the delivery of the Strategic Plan or ICT-related projects placed on the TI as determined by the Vice-Chancellor’s Leadership team.
The Technology Governance Committee (TGC), chaired by the Chief Financial Officer, provides direction, oversight and governance of the portfolio of Technology Initiatives (TI). The TGC is responsible for assessing and prioritising new initiatives annually and allocating funding.
The 2018/19 round of TI initiatives is now open.
Initially proposers will be requested to provide a one-page Expression of Interest providing an overview of the initiative and intended outcomes. These will be reviewed by the TGC at their meeting on 6th August and feedback provided to proposers.
Key dates for the next round are shown below.
It is important that proposers register their interest in submitting an initiative as soon as possible, and before Friday 13th July, by contacting John Smith (Senior Manager, IT Project Portfolio) on 19783. Copies of the relevant forms and guidelines are also available from John.
|Key Dates 2018||Actions|
|2 July||Call for new submissions|
|20 July||Expressions of Interest (initiative ideas) must be registered by this date|
|6 August||TGC meeting. Expressions of Interest reviewed and feedback provided to proposers|
|7 August - 21 September||
Development of detailed initiative, incorporating:|
7 August: Assisting Enterprise Architect (EA) allocated*
7 - 10 August: Proposer commences development of detailed initiative and progresses discussions with impacted areas/stakeholders to canvas endorsement**
17 August: Proposer completes first draft of the detailed initiative and submits to supporting EA for initial review
24 August: First resource estimation workshop undertaken by DIT technical staff and draft resource profile reviewed with proposer
7 September: Second resource estimation workshop (if required) undertaken by DIT technical staff and draft resource profile reviewed with proposer
14 September: Finalise stakeholder endorsement, resource profile, funding estimate and Cost Benefit Analysis
17 - 21 September: Finalise detailed initiative ready for submission
|21 September||Closing date for detailed initiative submissions|
|1 October||Detailed initiatives released to TGC members for review|
|15 October||TGC New Initiatives meeting|
*Subject to the complexity of the initiative, a supporting Enterprise Architect may be appointed earlier.
**The proposer can commence development of the detailed initiative in advance of this date and ahead of the TGC’s review of the Expression of Interest. Subject to the nature of the initiative, this approach may be recommended.
The Technology Governance Committee (TGC) recently finalised their review of new initiatives requesting funding in 2018. In total 16 initiatives were submitted with 11 progressing through to detailed submissions for consideration by the committee. Chaired by the Chief Financial Officer, the TGC is made up of senior members of the CSU community and is tasked with, amongst other things, the oversight and governance of the portfolio of Technology Initiatives. As shown in Table 1 below, nine of the initiatives secured funding.
If you would like information about any of the initiatives listed below please contact John Smith (Senior Manager, IT Project Portfolio) on 19783.
|Technology Initiative Title||Proposer||Funding Source||Estimated Funding||Rating||Priority|
|My eQuals – Digital Student Qualifications||Ian McDermott, DSA||TI||$330,000||A||Critical|
|Offer Decision Process Improvement||Julie Cleary, DSA||TI||$205,835||A||Critical|
|Student Incident Management System Implementation||Jenny Roberts, DVC (Students), Division of Student Services||TI/SSAF||$177,000||A||Critical|
|Enterprise Space Register Integrations||Steve Butt, DFM||TI/Energy||$158,250||A||High|
|Workplace Learning Payments||Jennie Anderson, HR||TI||$142,666||A||High|
|Transforming Distance to Online||Ian McDermott, DSA||Contingency||$130,000||B||Medium|
|CourseSpace Development 2018||Elizabeth Thomson/Dallas Woolley, DLT||TI||$200,000||B||Medium|
|Governance, Risk Management and Compliance (GRC) Enabling Technologies Implementation||Linda Breen, GCA||TI||$350,000||B||Medium|
|Reward Gateway Implementation||Adam Browne, HR||TI||$180,000||B||Medium|
View the latest Technology Initiatives (TI) and Schedule
View the Project Resource Cost model
View the register and details of applications at CSU
Considering submitting an initiative or require assistance? Contact Manager, Technology Projects by clicking the button above