Charles Sturt University
Charles Sturt University

Office 365

What is Office 365

Office 365 is a suite of online and offline tools. This includes the desktop version of the latest Office applications, which users can install across multiple computers and devices. The fully installed applications include Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access. You can install them across multiple devices including PCs, Macs, Android tablets, Android phones, iPad and iPhone (Publisher and Access are available on PC only). When you have an active Office 365 subscription that includes the desktop version of Office, you always have the most up-to-date version of the applications.

DO NOT install Office 2016 when you access Office 365 on a Desktop or Laptop computer that has a CSU image on it. Office is already installed on these devices and installing another version will cause compatibility issues and may impact your work.

If you are unsure please call the Service Desk for advice prior to installing.

Office 365 includes online storage with OneDrive for Business at CSU, collaboration tools like the online versions of Word and Excel as well as a number of other online tools.

How do I access Office 365?

You can use Office 365 and its modules such as One Drive on any device through your web browser.

Access Office 365 online by:

  • Selecting 'Sign In' on the top right of the page (if the 'Welcome to Office' page appears), or
  • If you're already logged into CSU, you'll be directed to the Office 365 homepage automatically.

How many copies of Office can I install and use?

Office 365 users at CSU can install Office on up to five devices such as PCs, Macs, tablets and/or smartphones. You can count hybrid Windows devices, such as the Microsoft Surface Pro, as either a PC or a tablet.

Can I install Office on my home machine?

Yes!

The primary intent of Office 365 desktop versions of its Office suite is to allow you to use Office tools on machines not managed by CSU, like personal smart phones, tablets and desktop machines.

Can I install Office 365 versions of Office on my CSU computer?

No!

You should not install Office 365 (2016) on a Desktop or Laptop computer that has a CSU image on it. Office is already installed on these devices and installing another version will cause compatibility issues and may impact your work. If you are unsure please call the Service Desk for advice prior to installing.

Is Internet required for Office 365?

Internet access is required to install and activate all Office 365 plans, and to manage your subscription account. Internet connectivity is also required to access Office 365 cloud productivity services, including OneDrive and the other collaboration services.

Am I eligible for the CSU Office 365 Licence?

You must be a currently enrolled student or a staff member of CSU to be eligible for the Office 365 Licence. Once you have graduated or ceased employment with CSU your Office 365 licence will expire. To continue using the software after your access expires go to Buy Office 365.

To maintain access to Office 365 you must connect to the internet at least once every 30 days. This allows Microsoft to check your entitlement.

If you don't connect within 30 days, Office 365 goes into "reduced functionality mode". Applications remain installed but you can only view and print documents. You cannot edit or create new documents, and will receive a message stating that the product has been deactivated. To reactivate Office you need to sign in to your Microsoft Account.

What is the cloud?

"The cloud" is a friendly way of describing web-based computing services that are hosted outside of your organisation. When you use cloud-based services, your IT infrastructure resides off your property (off-premises), and is maintained by a third party (hosted), instead of residing on a server at your home or business (on-premises) that you maintain. With Office 365 information storage, computation and software are located and managed remotely on servers owned by Microsoft. Many services you use every day are a part of the cloud, everything from web-based email to mobile banking and online photo storage. Because this infrastructure is located online or "in the cloud," you can access it virtually anywhere, from a PC, tablet, smartphone or other device with an Internet connection.