OneDrive for Business is your own private and secure storage area to permanently store your personal or private files and documents in the cloud.
We envisage that one drive will eventually replace your staff P:\ drive.
One Drive can also be used as a temporary storage area for work related files that you wish to collaborate on with colleagues or to share with colleagues outside of CSU. Once the collaboratively developed documents are in their final state, they should be moved back to the relevant document repository area such as 'S' drive, HP Records Manager etc.
OneDrive for Business is a place where you can temporarily store, sync, and share your work files. As part of Office 365, OneDrive for Business lets you update and share your files from anywhere and work on Office documents with others simultaneously.
WARNING: READ BEFORE YOU PROCEED
At 1 TB, the size of OneDrive for Business exceeds the size of your laptop's or desktop's hard drive. You can select specific files to sync on each local device if storage is becoming an issue. Refer to the instructions further down for syncing files from your OneDrive.
If you don't currently have an account signed in to OneDrive, start OneDrive sign in with CSU email account.
If you already have a personal account signed in to OneDrive, you'll want to use OneDrive Settings to add a work or school account.
(You might need to click the Show hidden icons arrow next to the notification area to see the OneDrive icon. If the icon doesn't appear in the notification area, OneDrive might not be running. Click Start, type OneDrive in the search box, and then click OneDrive in the search results.)
There are two screens in OneDrive Setup that are helpful to watch for:
Note: If you were already syncing OneDrive for Business to your computer (using the previous sync client) and you've just installed the new OneDrive sync client, you won't see the This is your OneDrive folder or the Sync files from your OneDrive screen during OneDrive Setup. The new OneDrive sync client automatically takes over syncing in the same folder location you were using before. To choose which folders you're syncing, right-click the blue cloud icon in the taskbar notification area, and select Settings > Account > Choose folders.
You're all set. Your OneDrive for Business files will also appear in File Explorer window in the OneDrive – Charles Sturt University folder.
You now have a new blue cloud icon in your notification area and your work files are synced to your computer. Your blue cloud icon will appear as OneDrive – Charles Sturt University when you hover over the icon.
Any time you want to change the folders you sync on your computer, right-click that blue cloud icon in the taskbar notification area, and select Settings > Account > Choose folders. Find other information about your account and change other OneDrive settings from here.
Microsoft offers another storage service called OneDrive. You may already be using OneDrive to store documents and other content in the cloud. This service is different from OneDrive for Business:
OneDrive is online personal storage that you get with either a Microsoft account or Outlook.com. Use OneDrive to save documents, photos, and other files in the cloud, share them with friends, and even collaborate on content. You're free to decide how you want to use it.
OneDrive for Business is online storage intended for business purposes. Your OneDrive for Business is managed by your organization and lets you share and collaborate on work documents with co-workers. Site collection administrators in your organization control what you can do in the library.
Although you can't connect your personal OneDrive to your Office 365 business account, you can copy or move files between them.
Yes. When you login to OneDrive you will be asked if you want to use OneDrive Personal or OneDrive of Business. Your OneDrive for Business folder will be named OneDrive – Charles Sturt University and your personal account will be named OneDrive – Personal.
OneDrive for Business is a corporate alternative to using on-line storage alternatives such as Dropbox or Google Drive.
When your data is in transit, it is encrypted as data moves between you and the data centre and between the server and the data centre, which uses 2048 bit keys. However, the encryption technology applies not only when the data is moving between servers or data centres, but also when the data is at rest.
When data is at rest there are two types of encryption that are used, disk encryption and file encryption.
For a more detailed explanation, please refer to Microsoft's explanation of the Security Surrounding OneDrive for Business.
Office 365 is a Microsoft cloud based service. It is delivered from Data Centres in the APAC region out of Singapore and Hong Kong.
Your OneDrive for Business should be thought of as your 'personal drive' and used to store your own data or a working area for unreleased CSU data. Once work has been completed or finalised, it should be moved the appropriate area on the corporate drives. It should not be used for the permanent storage of CSU business data.
EndNote and OneDrive are currently incompatible. Using OneDrive to store your EndNote library and Word documents with EndNote cite-while-you-write (CWYW) references will result in a corrupted library and documents. We strongly recommend that you store EndNote libraries and Word documents with EndNote field codes on your computer’s local drive. For more information - please contact your local faculty liaison team.
When a new account is created in Office 365, they receive their own OneDrive for Business library for storing and sharing documents. In that library is a "Shared with Everyone" folder that is shared with the entire organization except for outside users.
To the user, it's like a public folder that everyone in the organization can see. It looks like this in OneDrive for Business.
This is no longer a standard for accounts created after August 2015.
OneDrive for Business maintains versioned files so that you can easily return to earlier ones should you accidentally overwrite them with incorrect data.
Equally, the service allows you to recover any documents you may inadvertently have deleted or which you can't find. Please note, however, that OneDrive for Business automatically empties files and folders from the recycle bin if they've been there for 60 days. You can recover a file yourself within the first 60 days.
If you want to keep a file that's in your recycle bin, make sure to restore it within 60 days.
The Microsoft Office 365 subscription will end when you leave the University. Please ensure any files you wish to keep are transferred to a personal OneDrive account or an alternative storage solution before you leave.
If you are using a shared access machine like in a lecture theatre, a Video Conference room or a library or student access machine you should access your files by using the web client rather than setting up the sync client. Go to portal.office.com.