Annual closedown

The Vice-Chancellor has approved the closure of the University over the 2019/2020 Christmas/New Year period (except for areas where activities have been approved) in our different campus locations and has granted all staff (other than casual staff) who are on duty on the morning of Tuesday, 24 December 2019 a concessional holiday from 12:30pm.

Academic staff teaching in Session 3 should discuss with their Head of School whether they need to work during the closedown. Approval is at the discretion of the Head of School and leave arrangements are managed between the Head of School and the staff member.

This year UAC will be issuing offers to prospective students on 23 December. Some professional/general staff may be required to work during the closedown to ensure that prospective students’ queries are answered during this critical time. Supervisors will communicate further with staff affected by the change.

All locations of the University will close from 12:30pm on Tuesday, 24 December 2019 and will reopen on Thursday, 2 January 2020.

  • Public holidays and required leave

    The public holidays, annual leave (or flexi-time for professional/general staff) that staff will be required to take during the Christmas/New Year period are as follows:

    DayDateStaff in NSWStaff in ACT and Victoria
    Monday23.12.2019Normal work dayNormal work day
    Tuesday24.12.2019Concessional Holiday
    from 12:30pm (for staff in attendance)
    Concessional Holiday
    from 12:30pm (for staff in attendance)
    Wednesday25.12.2019Christmas DayChristmas Day
    Thursday26.12.2019Boxing DayBoxing Day
    Friday27.12.2019Public Holiday in lieu of
    August Bank Holiday
    Annual Leave (or flexi-time)
    Saturday28.12.2019WeekendWeekend
    Sunday29.12.2019WeekendWeekend
    Monday30.12.2019Annual Leave (or flexi-time)Annual Leave (or flexi-time)
    Tuesday31.12.2019Annual Leave (or flexi-time)Annual Leave (or flexi-time)
    Wednesday01.01.2020New Year's DayNew Year's Day
    Thursday02.01.2020University re-opens
    Normal work day
    University re-opens
    Normal work day

    Staff who have worked the morning of Tuesday, 24 December 2019 will not be required to work beyond 12.30 pm except where required:

    • by their Head of Section to deliver classes or provide academic or support services which are important to ensure a high-quality student experience; or
    • to respond to enquiries from prospective students regarding UAC offers.

    Staff who are required for duty on the afternoon of Tuesday, 24 December 2019 will be given time in lieu to be negotiated with their supervisor and taken within one month from that date.

    In the case of part-time staff who are required to work their normal hours of duty on the morning of Tuesday, 24 December 2019, such staff will work their normal hours of duty and, where applicable, shall not work beyond 12:30pm.

    Please note that the concessional holiday from 12:30pm is only available for staff in attendance. Any annual leave or flexi-time taken on the morning of Tuesday, 24 December 2019 negates the concessional leave, i.e. a full day’s leave or flexi-time must be taken.

    In all other respects, annual leave is to be taken in accordance with the provisions of the Leave Manual.

  • Leave administration

    Staff members intending to take annual leave or flexi-time on Tuesday, 24 December should book a whole day of leave via the Web Kiosk. Part-time employees without a set roster can apply using the annual leave form.

    Leave will be automatically booked by HR for all staff who do not have a Web Kiosk booking in place over the Christmas closedown period. This process will occur during the first couple of weeks in January 2020.  If staff are required to work during the closedown period, they will need to reverse the booking via Web Kiosk and have their supervisor approve the reversal.

  • Pay arrangements for Christmas/New Year

    The annual leave loading for eligible staff will be paid on the payday of 12 December 2019.

    Online Web Kiosk timesheet submission dates will be as advised by your timesheet approver. Web Kiosk timesheet approval deadlines are as outlined below.

    Submission of Casual/Penalty/Overtime Claim Forms and Timesheets to the HR Service Centre is as outlined below.

    Payday – 12 December 2019

    Casual/Penalty/Overtime Claim Forms and Timesheets must reach the HR Service Centre by 5:00pm on Monday, 2 December 2019.

    Timesheet approval deadlines for timesheets submitted via Web Kiosk will be 11:00am on Tuesday, 10 December 2019.

    Payday – 26 December 2019

    Casual/Penalty/Overtime Claim Forms and Timesheets must reach the HR Service Centre by 5:00pm on Monday, 9 December 2019.

    Timesheet approval deadlines for timesheets submitted via Web Kiosk will be 12 noon on Monday, 16 December 2019.

    In the event of any variation to the Salary Claim Forms/Timesheets submitted, an amendment must be submitted as soon as possible.

Should you have any questions concerning the annual closedown leave arrangements, please contact the HR Service Centre.

Further information regarding public holidays relevant to CSU employees.