Part-year employment

A part-year employment arrangement is related to food and beverage staff. In a part-year arrangement, employees work full time (35 hours per week) for 40 weeks of the year (the attendance period).

Overview

Part-year employees should take their accrued annual leave immediately after the attendance period. For a period of 12 weeks, the employee will not work. This period is a combination of accrued annual leave and non-attendance period.

This is based on a year that begins on 1 February and ends on 31 January the following year. By 31 January, employees should have completed their full 35 hours/40 weeks of work.

Part-year employees may choose to be paid on either a Pay As You Work (Option A) or an Annualised Salary (Option B) arrangement. You must advise Human Resources in writing of your preferred option four weeks before the start of the attendance period each year. If you don't provide your preferred payment to Human Resources, your current arrangement will continue.

 Option A: Pay As You WorkOption B: Annualised Salary
Definition The employee chooses to receive regular fortnightly payments during the attendance period.

During times when you're not working (non-attendance period) you won't receive salary payments. You'll be on leave without pay, except for the annual leave period immediately following the last day of the attendance period.
The employee receives regular fortnightly payments for the non-attendance period. You'll accrue annual leave during the 40 week attendance period, and take that leave immediately after the last day you work.

CSU will make a 17.5% deduction from your pre-tax income during the attendance and annual leave period. This allows you to accrue enough salary to cover the non-attendance period. Payroll will hold the deducted salary throughout the year until the end of your annual leave. We'll then repay the deductions in equal fortnightly instalments over the non-attendance period. Tax is paid when the funds are paid to you.
Arrangement during attendance period Paid at the full-time rate (35 hours per week). Paid at the full-time rate (35 hours per week) minus 17.5% deduction.
Arrangement during annual leave period Paid at the full-time rate (35 hours per week). Paid at the full-time rate (35 hours per week) minus 17.5% deduction.
Arrangement during
non-attendance period
You'll use the annual leave you accrued during the attendance period, and then take leave without pay. You'll use the annual leave you accrued during the attendance period.

You'll then receive fortnightly payments equivalent to 82.5% of your usual gross salary, which will be drawn from the deductions made earlier in the year.

Reconciliation of the deduction/reimbursement will be completed annually. We'll refund any credit to you in the next available pay period. We'll deduct any outstanding amount from your next available pay period.
Taking leave without pay will reduce your savings towards your non-attendance period Not applicable. If you take leave without pay during the year, this will reduce the amount you are saving towards your non-attendance period salary. As you won't be receiving any salary during leave without pay, you won't be contributing to the amount being saved. This may mean you'll need to take leave without pay again during your non-attendance period.

Non-attendance period

Pay As You Work (Option A)

When there isn't a business need for the employee to be at work, they'll be placed on leave without pay. This is at the employer's discretion. The absence won't normally be back-filled by another employee. The minimum non-attendance period is five working days and HR must be advised before this period begins.

Annualised Salary (Option B)

Once accumulated, non-attendance period pay can only be used when there isn't a business need to have the employee at work. This is at the employer's discretion, and the absence won't normally be back-filled by another employee. The minimum non-attendance period is five working days. The supervisor needs to complete a form and send it to the manager for authorisation. The employee needs to acknowledge and accept the form before it's sent to HR.

Annual leave

Part-year employees accrue annual leave at the same rate as full-time employees, but on a pro-rata basis. For example, a 40 week employee will accrue 15.38 days each year. You may take annual leave throughout the attendance period with the approval of the delegated officer. This leave should be kept to a minimum.

You must take any remaining accrued annual leave immediately after the last day of the attendance period, before starting leave without pay or payment of the amount saved for the non-attendance period.

Annual leave loading

CSU will pay annual leave loading once per year, in line with arrangements for other University employees. Payment is on a pro-rata basis.

Long service leave

You'll accrue long service leave as per the conditions of the Enterprise Agreement.

Personal and special leave

You can only take personal and special leave during the attendance period. You'll accrue personal leave at the same rate as full-time employees, but on a pro-rata basis. For example, a 40 week employee will accrue 12.375 days each year.

Booking leave

Annual leave and leave without pay will automatically be processed by Human Resources. During the attendance period, you must request leave using a leave application form. Once your supervisor approves your request, you can submit your form to Human Resources for processing.

Public holidays

You're entitled to a paid public holiday if the public holiday falls on your rostered day during the attendance period. You won't be paid for public holidays that fall during the non-attendance period or during periods of leave without pay.

Additional hours and overtime

When CSU needs you to work extra hours, those hours will be managed in accordance with Clause 28 of the Enterprise Agreement. You must complete a timesheet, have it approved and send it to Human Resources for processing.

Resignation/termination of employment

Pay As You Work (Option A)

On termination, you'll receive all leave entitlements owed to you.

Annualised Salary (Option B)

On termination, you'll receive all leave entitlements owed to you. When processing the final payment, we'll reconcile the amount deducted to cover the non-attendance period to the date of termination. Any monies the University owes you will also be paid on termination. Any monies you owe will be deducted from your termination payment.

Superannuation

Pay As You Work (Option A)

There is no change to superannuation contributions during the attendance period. During the non-attendance period, superannuation contributions aren't payable. The University reports leave without pay to your superannuation fund.

Annualised Salary (Option B)

The University will contribute at your gross salary rate minus the 17.5% deduction. Employee contributions will also be made at your gross salary rate minus the 17.5% deduction. Your annual salary will be reported to the superannuation fund as gross salary minus the 17.5% deduction. Superannuation contributions remain payable during the non-attendance period.

Selecting your option

To finalise your part-year employment option, please complete the form:

Download the form