Academic (sessional) staff

Before you employ casual academic (sessional) staff, make sure you understand:

  • the terms of casual academic employment
  • the sourcing process
  • administrative arrangements.

Terms of appointment

The University must provide the following information to new casual academic (sessional) staff:

  • period of employment
  • duties to be performed
  • estimated maximum number of hours to be worked
  • the rate of pay.

Sourcing casual staff

People can register their interest in working as a casual academic (sessional) staff member via the register on the Jobs@CSU website.

They must be registered before you can offer them work.

Areas of the University that do not use the Academic Workload Manager (AWM) will source their casual staff outside of AWM.

Accessing the register

You can find a person's registration in Academic Workload Manager. If you're a discipline verifier or workload planner you'll be able to access their profile. If not, you should contact the Administrative Officer to the Head of School.

Before you issue an offer of employment

  • Check that the person has completed their registration. If not, you will need to get them to do it.
  • Make sure the person has appropriate qualifications for their level of appointment. You can find this information in their registration details.
  • Make sure the person has the right to work in Australia. If they are not an Australian Citizen they must provide a copy of their valid visa. Check with HR if you're unsure.
  • Contact their referees, even if they already work at CSU.

Conflicts of interest

To avoid a conflict of interest, you must not employ a:

  • a family member
  • friend
  • neighbour
  • person somebody in your section has a close personal relationship with.

Administrative arrangements

  1. Work out the appropriate pay rate for the work. Refer to Schedules I and II of the Enterprise Agreement for details. Please note that some rates include associated working time.
  2. The casual must be registered before you can offer them work, with the exception of areas of the University who do not use AWM.
  3. The work planner will raise the contract in the Academic Workload Manager (AWM) system.  Areas that do not use AWM, will complete the appropriate contract below:
  4. The casual must accept the contract via the Casual Portal, or by signing the manual contract for areas not using AWM.
  5. Once the casual accepts the contract, they will be asked to provide their Tax and Banking information.
  6. The casual should complete the UniSuper Product Disclosure Statement (PDS) for the applicable 'Accumulation 1' account and email it to hr@csu.edu.au.
  7. To be paid, casuals must complete timesheets using Web Kiosk. Supervisors should instruct the casual on how to do this. Quick reference guides are available to help.
  8. Supervisors must provide the casual with the information they need to perform their duties. For example, an academic will need subject outlines, marking guides, assessment and grading policies.

Orientation and Induction

Orientation

New casual staff will be enrolled in the relevant online orientation module. The module, delivered by ELMO, gives casuals a broad overview of the University. Supervisors are responsible for providing the casual with any other job-specific information.

Self-enrolment in ELMO modules is available if the employee needs a refresher.

Go to ELMO Online Training

Induction

CSU employees should be inducted in a consistent manner. All employees must understand their compliance and ethical responsibilities, regardless of their classification.

The supervisor should make sure the casual understands their obligations in relation to employment conditions and performance.

Faculties and Divisions will identify other position-specific compliance information the casual needs to know. This may include:

  • copyright
  • records management (as applicable to the position)
  • safety procedures relating to employment in specific areas (e.g. laboratories)
  • University Council and Academic Senate policies applicable to the work being undertaken.