Charles Sturt University
Charles Sturt University

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The role of the academic is to ensure that Grade Centre is set up and managed correctly in order to facilitate the entry of student marks and grades.

Upon the publication of the subject outline, each assessment item that has been defined will be automatically populated as a column in Grade Centre.

The title, assessment value, and the due date for each assessment item will appear in Grade Centre.

In addition to the creation of the Grade Centre column for your assessment, certain assessment types (tests, discussions, blogs, journals and wikis) will have an assessment template created. This template (under “Subject Outline Tool Items” in the left navigation of your subject) will assist you by providing the initial assessment outlay, in which you can set up to suit your needs before moving it to your desired location. If your assessment uses other submission methods, such as EASTS, you will not have this item created in your left navigation.

Once the subject outline has been published there are a number of things that should be completed to ensure the efficient working of Grade Centre.

Before you Begin - Take a Back Up

It is good practice to back-up (download) a copy of the Grade Centre table before you start deleting and modifying columns, particularly when Grade Centre already contains marks/grades.  Deleted columns cannot be retrieved.

To download/back up the Grade Centre.

It can also be beneficial to take a full backup of subject site via Export/Archive Site.

Verifying Grade Centre Columns

In Grade Centre, each assessment item is represented by a column.  Columns for summative assessment tasks are created automatically from the Subject Outline.

Task 1:

Check the assessment item details in the Grade Centre match the Subject Outline.

The column information must match exactly what is in the Subject Outline. Any misspelling, including spaces and capitalisation, can cause issues at grade transfer time.

For example, Assessment item 1 is not the same as Assessment Item 1. All capitalisation and symbols must match exactly. Errors like this can prevent subject sites from merging.

To edit column information use the drop down arrow next to the Grade Centre column title.  Chevron

Select  Edit Column Information.

Watch Check Assessment - Not Linked to an Interact2 Item in Grade Centre (1:38)

Watch Check Assessment - Linked to an Interact2 Item in Grade Centre (1:24)

Watch Change Assessment details for an Interact2 Item connected to Grade Centre (52 sec)

Task 2:

Ensure there is a Calculated Grade, Cumulative Mark, Administrative Override column and Grade Comments (essential for Grade Transfer).

N.B. When a subject has only ‘Satisfactory/Unsatisfactory’ type assessment items, there is no Cumulative Mark column provisioned.

Remove Duplicated Columns

Where duplicate columns are showing, delete duplicate columns by clicking on chevron at top right of column and clicking on Delete Column.  Delete the column with the oldest dates.  You can view the dates under Manage - Column Organisation.

If an assessment item is linked to a Interact2 item such as a blog or test, the option to delete will not be available.  To delete the column you will need to delete the Interact2 assessment item. If you delete the tool it will also delete the column in Grade Centre and any associated Grades.

If either the Total or Weighted Total columns appear in the Grade Centre, delete the columns by clicking on chevron at top right of column and clicking on Delete Column. They are not used by Charles Sturt. They may need to be unhidden before they can be removed, under Manage - Column Organisation.

Remember deleted columns cannot be retrieved so ensure you have a back up before removing any columns.

Watch Organising duplicated assessment columns (7:03)

Check the Calculated Grade and Cumulative Mark

  • The Calculated Grade is critical for grade transfer – ultimately, it determines the grade.
  • The Cumulative Mark is used in your Site Analytics reports.
Task 1

Always check Calculated Grade and Cumulative Mark to ensure that only the intended assessment items/columns are being included in the totalling calculations and that the marks provided to each are correct – as per the Subject Outline.

N.B. When a subject has only ‘Satisfactory/Unsatisfactory’ type assessment items, there is no Cumulative Mark column provisioned.

For further instructions view Check the Calculated Grade and Cumulative Mark

or

Watch Check the Cumulative Mark settings (0.50)

Watch Check the Calculated Grade settings (1.56)

Watch Check the Administrative Override settings  (0.45)

Watch Select columns used for grade calculations (2.10)

In some cases, an assessment is made up of smaller assessable parts, each with their own Grade Centre column. For example, if an assessment is comprised of the collated results of 5 quizzes taken across the session. In such a case, the original (auto provisioned) single assessment item is removed from the Calculated Grade. A new subtotalling column should be added to sum/weight the various parts of the assessment and replace the original item in the Calculated Grade. Any columns used to sub-total marks should also be checked to ensure that only the intended assessment components/columns are being included in the totalling calculations and that the weightings provided to each are correct.

Task 2

The Cumulative Mark column should be set as External Grade by default for subjects that use the normal grading FL to HD.  This is represented by a green tick.  This needs to be set to ensure that appropriate grade data is passed into the Site Analytics reports. If it is not on the Cumulative Mark click on the drop down arrow next to the column name.  Select Set as External Grade from the drop down list.

For subjects that use Satisfactory grading mode you won't have the cumulative mark column so you won't require the tick to be on this column.

If the External Grade is not showing please check why it is not showing before you add. The tick may not be show as marks may not be released until moderation is complete.

Watch Set the External Grade (0:45)

Task 3

The Running Total option on Calculated Grade should be set to “No” by default – but it too is worth checking. Running Total set to “No” means that the Calculated Grade will reflect a student’s marks (at any given point) as a percentage of the total marks available for the subject

Watch Turn off Running Totals (0:26)

Adjust column Order in Grade Centre

You can update the column placement order by clicking on Manage - Column Organisation.

manage column

Use the following icon to move the column to an appropriate place in Grade Centre.icon

Click Submit.

Hide Grade Centre Columns

Hide Columns from Students

Depending on the assessment it can be advisable to hide the Grade Centre Column from students until you are ready to release marks.

The column is hidden if a black circle with a red line is displayed next to the column name.

As shown below, the Assessment 1 column is visible to students (through the absence of the red line) while the Cumulative Mark, Calculated Grade and Administrative Override columns are ‘not visible’ to students.

Hide a column PDF instructions.

Once marking has been completed for an assessment, the marks may be released to students from within Grade Centre by clicking on the down arrow to the right of the column name and selecting ‘Hide from Students (on/off)’. Toggling this to ‘Off’ (i.e. making it visible to students) will allow students to view their marks from within My Grades.

Under no circumstances should you be displaying the Cumulative Mark, Calculated Grade or Administrative Override columns to students. Only make the individual assessment item mark visible to students.

Hide Column in the Grade Centre from Instructors

Grade Centre columns can be hidden so they are not invisible in the Grade Centre.  To hide the column click on the down arrow to the right of the column name and selecting ‘Hide from Instructor View'’. This will hide the column from the Grade Centre view.  If you do not want students to see the column you must hide from the students first as even if hidden from Instructor it can still be visible to students.

To return the hidden column to the Grade Centre select Manage and Column Organisation. From the list of columns select the column that is hidden (Hidden columns are greyed out and have hidden in the title). Tick the box next to the column and select the Show Hide box at the bottom of the list of columns and select show selected columns.

Watch Column Visibility for Students and Staff (5:03)

Create a Gradable Assessment

Watch Create a Gradable Assessment (1:39)

For more information on rubrics view rubric support within Interact2.

Setting up Formative Assessment in Interact2

All summative assessments will be loaded from the SO and contribute to the student’s Calculated Grade column. Formative assessments may be created that do not contribute to the student’s Calculated Grade.

The steps are as follows:

i. Creating an assessment using an Interact2 assessment tool (e.g. Test, marked Forum or Journal post, etc) will automatically provision a column in Grade Centre.

ii. In the Test Options (in chevron dropdown menu), ensure that the ‘Include this column in Grade Centre calculations’ is set to ‘No’ (the value of the assessment/due date does not matter as it will not contribute to the final grade).

iii. For both the Cumulative Mark and Calculated Grade columns, click on the down arrow to the right of each column name, select ‘Edit Column Information’ and ensure that the formative assessments do not appear in the ‘Selected Columns’ section. As the students’ marks are entered or automatically generated, these marks will not then contribute to the final grade.

Set up Columns to Support Different Assessment Items 

Additional Help

Use the academic checklist found in the Grade Centre Help and Support site as a reminder of what to do.

Academic Checklist

Grade Centre Help and Support

Video Library

Contact your Grade Centre Champion for help with Grade Centre issues. If required, your Grade Centre Champion will log a help desk request on your behalf.