There are several steps involved in applying for academic promotion. Make sure you understand the process before you begin your application.

  • Preparing for Promotion

    Start preparing for promotion well in advance (up to two years prior)

    Ask your supervisor, academic colleagues or mentor for advice.

    Identify objectives and build actions into your Employee Development and Review Scheme (EDRS) plan to support your academic promotion goal.

    Starting your preparation well in advance means you can maximise the benefits of mentoring and support.

    You'll also develop a better understanding of the narrative you need to build in you case for promotion.

  • Before you Begin - you should familiarise yourself with the following:
  • Eligibility

    To be eligible for promotion, you must meet the eligibility requirements outlined in the Academic Promotion Procedure.

  • Applying for Promotion

    Your application for promotion will focus on your achievements and the resulting influence and impact of those achievements in the previous five years or since you most recent promotion (or appointment) with Charles Sturt. You will also need to establish overall career trajectory and momentum and you Curriculum Vitae will provide this context..

    Supporting attachments are limited to supplementary university research, teaching reports and summative peer review of teaching practice.

    In crafting your case for promotion you must

    • demonstrate achievements in the areas of academic activity aligned to your work function and / or role. You have the option of also demonstrating achievements in other activity areas if you wish.
    • demonstrate that you're already working at the academic level you are seeking to be promoted to
    • convey an overall narrative, highlighting your academic achievements and contribution, and demonstrating impact.

    Evidence supporting your claims for promotion must be verified by your supervisor. Please note, where the claims cannot be verified by your supervisor they will note this on their report for the consideration of the promotions committee assessing your application.

    Review the A Guide to Evidence in Promotion  and the RPI Index Guide to get an understanding of the types of evidence you could consider.

  • Supplementary Reports and Reviews

    Research and teaching reports and summative teaching peer reviews are valuable evidence of achievements.

    These reports and reviews are the only supplementary information to be attached to your application for promotion

    Research reports

    The Academic Promotion Research Report is the official university record of your research and creative works output for the reference period specified in your application for promotion. As an applicant, you're responsible for making sure your research and creative outputs are accurately recorded within the University's research management system. This report is available in early July. You will need to refer to the key dates for data submission deadlines, and ensure you check you research data prior to the report being generated to allow sufficient time for any discrepancies to be addressed. The final report will be attached to your application by the Division of People and Culture. For further information refer to the Academic Promotion Guidelines.

    Research impact reports are available from the library and can be used as evidence to demonstrate impact when building your case for promotion. If you cite data from the research impact report in your application, you'll need to provide the report to your supervisor to be verified.

    Teaching reports and Peer review

    Where appropriate, a subject experience survey report will be attached to your application.

    To obtain you subject experience survey report, complete and submit the request form by the due date. the final report will be attached to your application by the Academic Promotion team.

    If you are engaged in the activity of teaching you must provide a minimum of one summative peer review of teaching practice for attachment to your application. The peer review must have been undertaken in the previous two years. For information about obtaining a summative peer review of you teaching practice contact the Peer Review team.

  • Potential Evaluators

    Potential Evaluators

    You must give your supervisor the Applicant Evaluator Recommendation form with the names of your potential evaluators.

    Make sure the names you put forward meet the requirements outlined in the Academic Promotion Procedure, (clauses 32 - 40).

  • Selecting a Mentor

    We encourage you, as a current or prospective applicant for academic promotion, to engage an academic mentor, preferably from a discipline other than you own.

    An academic mentor can provide valuable advice and guidance on readiness for promotion, application preparation and content.

    You may use an existing academic mentor, source a mentor directly or email to request a suitable mentor.