Special leave

Provided you have leave available, you can use special leave for a limited range of emergency situations.


  • Full-time eligible employees are entitled to a maximum of 10 days paid special leave per calendar year.  If your employment began after 1 January, your special leave entitlement will be calculated on a pro-rata basis for the current calendar year.
  • Part-time employees will receive special leave on a pro-rata basis.
  • Casual staff are not eligible for special leave.

Situations eligible for special leave

Special leave can be taken for:

  • A life-threatening illness, serious injury or death of immediate family or household member
  • Blood donation
  • Concurrent parental leave (to be taken within 3 months of the birth)
  • Cultural or religious obligations
  • Examination attendance for a program of study
  • Natural disaster/emergency service volunteering
  • Retirement seminar
  • Taking custody of a foster child
  • Union delegate activities

Special leave shall be kept to the minimum time necessary in the particular circumstance.

Immediate family

Immediate family is defined as your:

  • spouse or former spouse
  • de facto spouse or former de facto spouse (de facto spouse includes same-sex, transgender, intersex and heterosexual partnerships)
  • child or adult child (including their adopted child, step child, ex-nuptial child or foster child)
  • parent
  • brother
  • sister
  • grandparent
  • grandchild
  • mother-in-law
  • father-in-law
  • brother-in-law
  • sister-in-law.

The University may consider other kinship and family networks on a case by case basis, including persons for whom you have significant carer responsibilities.

Applying for special leave

You can book your special leave through Web Kiosk. Part-time staff without a set roster need to apply using the special leave form in our customer service portal.

Unused special leave

Special leave is not cumulative. Any unused balance will not carry across to the following year.

Exceeding your entitlement

If you've exhausted your special leave entitlement, the University will provide an extra two days paid leave per occasion for circumstances of a life-threatening illness, serious injury or death of immediate family or household member.

We may also consider granting further special leave in exceptional circumstances.

More information

In the event of any discrepancy between this website and the Enterprise Agreement or Leave Manual, the terms of the Agreement or Policy will prevail.