Charles Sturt University
Charles Sturt University


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See also

About CSU Glossary

DIT Glossary

Policy Library Glossary


Academic Transcript - A statement of a student's academic record in a course.

Additional Assessment (AA) – An AA can be awarded by the nominated delegate in the School for students who marginally fail a subject or a compulsory assessment item, allowing the student to complete an assessment task within a prescribed time limit. The only grades that can be awarded after successful completion of an AA is PS or SY.

Additional Exam (AE) – An AE can be awarded by the nominated delegate in the School for students who marginally fail a subject, allowing the student an opportunity to sit another examination (usually the following session). The only grades that can be awarded after successful completion of an AE is PS or SY.

Admission - The result of acceptance of an offer of a place in a course by an applicant and payment of the prescribed fee.

AHEGS - Australian Higher Education Graduate Statement. Issued upon graduation as an electronic document in My eQuals. The AHEGS provides descriptions of the nature, level, context and status of the studies that were pursed and completed by graduates, as well as information about the education system to which the qualification belongs.

Alumni – An association for students who have graduated.

Approved Withdrawal (AW) - An AW grade is awarded to a student for subjects where they have been granted permission to withdraw from a subject after census date, without academic penalty, following a successful Request for Special Consideration application.

Articulated Course / Articulation - Articulated courses are a set of courses that are 'nested' - meaning that the subjects studied at each level are credited towards the next level of qualification. For example an Associate Degree can articulate into a Bachelor Degree, meaning on completion of the Associate Degree the student can continue studying for the Bachelor Degree gaining full credit for all subjects studied in the Associate Degree.

AskCSU? – A CSU webpage for students containing vast repository of information for commonly asked questions and enquiries.

Assessment - The determination of a student's level of mastery of a subject.

Associate Student - A fee paying student enrolled and assessed in a subject(s) but not proceeding to an award.

ATAR - Australian Tertiary Admissions Ranking. The ATAR is what was previously known as your UAI or ENTER, and is a measure of your achievement in the HSC that assists with ranking applicants for selection to a university course.

Award - A degree, graduate diploma, graduate certificate, associate degree, diploma or associate diploma conferred by the University upon completion of a course or a program of research.


Bachelor degree - The award a student gains when they have completed studies in an undergraduate course, which is usually completed in three or four years of full-time study.

Banner - Common system codes and definitions.

Banner Baseline - The program access to Banner. Permission to access various forms and reports in Banner is allocated according to the requirements of each staff member's position.

Banner Database - The main database (computer system) used to record information about the students of CSU. The system is called Banner and is supplied by Ellucian.

Banner Web - A web based access to Banner for read-only access to student records and limited reports.


Campus - The location responsible for the control of courses and students. They may be alpha or numeric codes eg. 3 - Offshore Wagga, W - Wagga.

CASIMS - Course and Subject Information Management System. CASIMS is the authoritative source for course and subject information.

Census Date - A particular date every session whereby students are financially committed to their enrolled subjects. If students wish to withdraw from subjects without penalty, apply for Leave of Absence, make an upfront HECS payment, submit a Commonwealth Assistance or an SA-HELP form, or defer or pay SSAF fee; they must do so by this date.

Change of Grade (COG) or Multiple Change of Grade (MCOG) - is the process initiated by the Subject Co-ordinator, for changing a grade -

  • from a non-substantive grade to a substantive grade
  • when errors have occurred in transferring grades / data entry
  • other reasons not covered by ROG or ROM procedures

Commencing Student - A student who has enrolled for the first time in a particular course.

Compulsory subject - A subject which must be successfully completed, unless credit or subject substitution is granted, in order to qualify for an award.

Conditions for Use - These are the Conditions for Use that apply to your access along with the terms set out in the Code of Conduct.

Continuing Student - A student is a continuing student in a course if the student has been permitted to re-enrol and has met enrolment requirements in that course.

Corequisite - If subject A is a corequisite of subject B then subject A must be studied in the same session as subject B, or have been passed in an earlier session.

Course - An approved sequence of subjects; or an approved sequence of subjects together with industrial, practical or clinical experience and/or co-operative study arrangements, and/or an investigation of an approved topic the results of which are presented in a dissertation; or an approved program of research the results of which are presented in a thesis, leading to an award.

Course Code - The course code (or sometimes referred to as the program code) that uniquely refers to a program of study eg. 5414IT is the course code for the Bachelor of Information Technology.

Course Co-ordinator / Course Director - A member of the academic staff of a Faculty appointed by the Dean, who is responsible to the Dean or if appointed the Sub-Dean, for academic administration matters relating to students enrolled in a course on a particular campus or in a particular mode.

Course Reference Number (CRN) - CRNs are a simple and immediate way of representing a session offering, a campus and a study mode, using a unique number. These unique identifying numbers are required to support the expanding trimester enrolments and to accommodate the new interactive technologies such as IVR & WEB. Additional information on CRN's is available on the subject availability help page link below. The CRN range for a term is from 1 to 9999. The subject doesn't have the same CRN every term.

Credit - A subject in which a student is not required to enrol thereby reducing the number of subjects needed to complete the course.

Credit points - see "Subject Points".

Cross Institutional student - A student of another tertiary institution enrolled and assessed in a CSU subject(s) to be credited to an award of that institution.


Dean of the Teaching Faculty - The Dean of the Faculty responsible for the academic content and teaching of a subject or the Dean of the Faculty responsible for supervising a candidate for a higher degree.

Defer - A term for students who have accepted their offer but wish to defer course commencement for up to 24 months.

Distance Education (DE) - A mode of study allowing students to complete their course from their home or workplace. The term 'Distance Education' is in the process of being re-branded 'Online'.

Double Degree – A student can enhance their career opportunities by completing a double degree. This integrates studies in two complementary areas resulting in the award of two degrees, usually after four years of study.


Elective - An optional subject selected in addition to the core subjects of the course

Enrolment - The process whereby a student is allocated a place in one or more subjects each session. It includes the payment of appropriate fees, completion of required documents and the signing of an agreement to abide by the By-law, regulations and rules of the University.

Examination - A formal assessment conducted at a prescribed time by the University, not being a test or other form of assessment conducted by a subject co-ordinator or other member of the teaching staff.

Exclusion - An enrolment status by which a student is not permitted to enrol in a course of the University for a specified period of time. Depending on the terms of the exclusion, the student may not be permitted to enrol in any other course or research program at the University in the future.

Executive Dean - The member of academic staff responsible for the management of a Faculty.

Executive Director, Student Administration - The member of the University's staff responsible for student administration.

Exemption (and partial exemption) - The term for students who apply not to attend a compulsory residential school due to having completed the work to be taught previously or have already attended the residential school for the subject previously. Partial exemption can be granted due to misadventure or extenuating circumstances. This term is not used at Charles Sturt University in relation to subjects - see "Subject Substitution" or "Credit".


FEE-HELP - A loan scheme that assists eligible fee paying students pay all or part of their tuition fees.

Field of research - An area of research identified within the Australian Research Council's "Field of Research" Classification.

Full-time student - A student enrolled in subjects in Session 1, 2 or 3 which amount to 75% or more of the normal full-time study load for a session.


Grade Pending (GP) - A GP grade is recorded on a student’s transcript for an extension to complete an assignment, assessment, placement or compulsory residential school beyond the end of session. When the outstanding work has been submitted, a substantive grade will be awarded.

Grade Point Average (GPA) - A student's GPA is calculated from the results in each subject completed. A numeric value is assigned to each grade and a prescribed formula is used to calculate the GPA (out of 7.00). Only graded subjects are used in the calculation.

Grades - A record of the level of assessment in subjects completed at the University.

Graduation - Conferral of an award by the University.

Graduation Planning System (GPS) – The system that students can use to plan their degree through to graduation.


Handbook - The handbook is the official handbook of the University's courses and subjects. It is published as a reference for use by both students and staff.

Head of School (HOS) - The member of academic staff responsible for the management of a school.

Head of the Teaching School - The Head of the School responsible for the academic content and teaching of a subject, or the Head of the School responsible for supervising a candidate for a higher degree.

HECS-HELP - A loan scheme that helps eligible Commonwealth supported students to pay their student contribution amount.

Higher Degree by Coursework - This form of postgraduate study enables the student to combine course work with a dissertation (or thesis).

Higher Degree by Research - This form of postgraduate study enables students to spend two-thirds or more of their time on original and significant research.

Honours - Many four-year Bachelor degrees integrate a year of Honours study, offering a pass stream or Honours stream in the final year of the course. The Honours year allows students to focus on an area that interests them, and this may be helpful with career prospects on completion. Some three-year courses offer a separate year of Honours study.


Internal Mode – A mode of study where students attend classes on campus during session at the University. The term 'Internal' is in the process of being re-branded 'On Campus'.

Internal student - A student enrolled in all subjects in a session in the internal mode. An internal student is normally required to attend scheduled tuition during a session.

Invigilator - A person appointed by the University to supervise the conduct of examinations on behalf of the University in accordance with the procedures determined by the University.


Joint Study - A prescribed set of subjects taken from a discipline other than the chosen specialisation. These subjects may be subjects from another Faculty and must follow an established sequence or set of subjects. Students are then able to use the title of the joint study in conjunction with the specialisation, eg. Bachelor of Business (Management/Finance).



Leave of absence - Permission to not enrol in a particular session.


Major study - An area within a course that allows in-depth study in a particular field. A major usually consists of eight related subjects. More than one major may be allowed in a course.

Minor study - A grouping of between four and seven subjects within a course, allowing students to focus on a particular field.

Mixed-mode student - A student enrolled in a session in at least one subject in the Distance Education (DE) / Online mode and at least one subject in the Internal / On Campus mode.

Modes of study – There are two modes of study at CSU:



On Campus – A mode of study where students attend classes on campus during session at the University (previously Internal).

Online - A mode of study allowing students to complete their course from their home or workplace (previously Distance Education (DE)).

Ombudsman - The University Ombudsman is an impartial and confidential resource for seeking to address University-related problems, complaints or concerns. The Ombudsman is also the University's Right to Information Officer and Privacy Officer.

Optional subject - A subject which may, subject to course regulations and the satisfaction of prerequisites, be chosen from a specified group of subjects offered by the University.


Part-time student - A student enrolled in subjects in Session 1, 2 or 3 which amount to less than 75% of the normal full-time study load for a session.

Points - The numerical value assigned to a subject to reflect the relative weighting of the subject. A standard subject of one session duration is assigned 8 points.

Postgraduate - a person who has a degree from a university and is studying for a more advanced qualification, e.g. an award at graduate certificate, graduate diploma, master or doctoral level. For postgraduate awards, students are required to have previous study or experience in the same discipline area as the award, so that the postgraduate course builds on that earlier study and knowledge.

Prerequisite - A set of conditions (usually completion of a subject) that must be met by a student before enrolment in a particular subject is permitted.

Principal Dates - The annual calendar of academic events approved by the Academic Senate.



Rate Code - The code that drives the calculation of charges for the student within the Banner Student System.

Remission - A process whereby students can apply to have their HELP Debt remitted or upfront fees refunded for nominated subjects, after the census date. Students must prove special circumstances that were beyond their control.

Review of Grade (ROG) - is a review of a final grade for a subject, initiated by the student, on various grounds including claims of disadvantage, illness or misadventure, clerical error or seeking a ROM for a specific assessment after the final grade for the subject was awarded.

Review of Mark (ROM) - is a review of a specific assessment task, initiated by the student, to be lodged in writing to the Head of School (after consulting with Subject Co-ordinator if available).


Session - A period of time during which classes are held, usually March, July and November.

Session Code - A 6 Digit numeric code that is associated with a session of enrolment. eg. 201230 relates to Session 1 2012. Session codes currently end in 30, 60 and 90 suffixes.

Site Code - Within a campus assigned responsibility for the student, we can track groups of students studying at other locations. These other locations are referred to as sites eg. CA1 Canada.

Special Consideration – Students may apply to withdraw from a subject after census date (AW - Approved Withdrawal), for an extension to complete an assignment, assessment or placement (GP - Grade Pending) or a supplementary exam (SX - Supplementary Exam) after census date. Students must demonstrate special circumstances that occurred (after census date) which affected their ability to undertake studies or complete assessment tasks - and submit their request form before the end of session. Students may also apply for Residential School exemption and must submit their form before the Res School date.

Specialisation - Part of an undergraduate course which prepares students for employment in a particular profession or vocational area. It consists of an approved sequence of subjects of 64 subject points or more.

Student Services and Amenities Fee (SSAF) – A fee charged by the University to be used for maintaining and enhancing services and amenities that support a wide range of student needs. The fee is invoiced each session/term.

Sub-Dean - A member of the professoriate or a senior lecturer appointed by a Dean and responsible to the Dean for the academic administration of a course or group of courses.

Subject - A segment of instruction approved by a Faculty as being a discrete part of the requirements for a course offered by the University and identified by a unique subject code. A standard subject is assigned 8 points.

Subject Code - A unique code associated with a particular unit of study, eg. ACC100 Accounting 1.

Subject Convenor - A member of the academic staff of a Faculty appointed by the Dean, who is responsible to the Head of School in which the Convenor is located, for co-ordinating the academic administration of a subject across all campuses and in all modes it is offered.

Subject Co-ordinator - A member of the academic staff of a Faculty appointed by the Head of the teaching School, who is responsible to the Head of the teaching School for the academic administration of a subject on a particular campus or in a particular mode.

Subject number - The subject number is a unique reference number for a subject offering. It consists of part of the term code and the CRN. For example, an offering in the term 200040 - Autumn 2000 the subject ACC100 is offered Distance Education (DE) / Online mode at Wagga Campus and the CRN is 125. The subject number for this subject would be 0040125.

Subject substitution - Substitution of a subject for a compulsory subject in which the student can demonstrate competence. Unlike credit, subject substitution does not reduce the number of subjects required to complete the course.

Supplementary Examination (SX) – An SX grade is recorded on a student's transcript for subjects where they have been granted permission by the Head of the Teaching School to sit for a supplementary exam the following session, after lodging a successful Request for Special Consideration. SX grades can be awarded on the basis of the student's inability to sit or misadventure at an examination.


Talisma - The University's Customer Relationship Management (CRM) system. It is used to manage and record communication between our students and staff. Talisma is grouped into teams. DSA team names, subject lines (naming conventions) and external email addresses are found in our Talisma Teams and Subject Lines document.

Tertiary Admissions Code (TAC) - A unique code assigned to each course offering, ie. the TAC code will be different for the same course offered via various campuses, study mode, international, domestic, fee-paying, HECS etc.

Transcript - See "Academic Transcript".

Term Code - A 6 Digit numeric code that is associated with a session of enrolment. eg. 201715 relates to Term 2 2017. Term codes are mainly used for international partnerships and domestic partnerships, eg. TEI China, ADPP, UCWE and some other policing students to accommodate various intake dates. Term codes currently end in 15, 45, and 75 suffixes.

Testamur - A certificate received on graduation that testifies that the recipient has successfully completed a particular course of study.


UAC - Universities Admissions Centre (NSW and ACT) Pty Ltd. All NSW and ACT students who wish to apply for full-time on campus courses must apply online through UAC or VTAC.

Undergraduate - A person studying at a university for a first level degree, e.g. an award at associate diploma, diploma, associate degree, bachelor or bachelor (honours) level.

Units - See "Points".

University - Means Charles Sturt University and where appropriate includes its former constituent colleges and institutes.

University officer - An employee of the University.

URL - Uniform Resource Locator. This is the unique address assigned to a page. It is constructed from the computer name that stores the information, the directory the file is located in and the file name.


VTAC - Victorian Tertiary Admission Centre.