A classification scheme stipulates the use of controlled vocabulary to ensure that terms are used consistently. This facilitates searching, retrieval, disposal sentencing and reporting. To provide a consistent method for the classification of folders CSU has adopted the Keyword AAA Functional Thesaurus as the basis for its classification system.
According to this classification model:
The keywords and descriptors are authorised terms provided by the classification scheme. A folder title is constructed by allocating a functional keyword, followed by an activity descriptor, followed by a subject descriptor and/or some free text. Scope notes describe how each of these terms is to be used.
An example of the hierarchical title structure is:
PROPERTY & FACILITIES MANAGEMENT – Maintenance – Lifts
In the example PROPERTY & FACILITIES MANAGEMENT is the functional keyword to describe the function of managing University premises. Maintenance is the activity descriptor representing this activity taking place. Lifts is the subject descriptor, showing the subject/topic being documented on the file. You can see from the file title itself that lifts are one concern when carrying out the maintenance activity and that maintenance is an activity that must take place when managing premises.
If the classification scheme does not have a suitable keyword or activity descriptor, please contact the Manager, University Records.