Charles Sturt University
Charles Sturt University

University Course Planning Committee (UCPC) - disestablished

Interim Business Case Process (previously the UCPC process)

Interim process for course proposals, suspensions and phase outs.

The new Academic and Course Delegation Schedule 9 delegates business case approval to the Provost and DVC (Academic) or the DVC (Research Development and Industry) on recommendation of the Vice-Chancellor’s Leadership Team. Over the coming months we will work with all stakeholders to review the business case templates and develop a University process for submitting, endorsing, approving and providing feedback about business cases. In the meanwhile, the interim process is:

  1. Faculties should use the existing UCPC templates to develop their business cases submissions.
  2. Faculties will have their own internal processes for reviewing and approving the submission, though as per the previous UCPC process, they must be signed off by the Executive Deans before they are emailed to
  3. In addition to providing the UCPC template submission, Faculties must also provide the Provost with a completed VCLT submission coversheet (the template will be provided to each Faculty Executive Assistant).
  4. The Office of the Provost will manage the VCLT submission process, forwarding the submission to the next available VCLT, as well as the process for providing the VCLT feedback to the Faculty.

Changes to courses that require executive approval, changes to the Course Availability List (CAL) and Subject Availability List (SAL)

Courses changes that require executive approval should be forwarded to

Changes to the CAL should continue to be managed via the High Impact / Low Impact categories outlined below and forwarded directly to

The Executive Dean and Pro Vice-Chancellor Global Engagement (Research and Partnerships) have the delegated authority for approving changes to subject offerings and the SAL as per the existing SAL+ process.


The course proposal template is used for all additions of new courses, changes to an existing course such as adding/removing modes and/or locations (offerings), or adding new courses/awards to an existing course and course suspensions and phase outs.

Course Availability List

The Course Availability List (CAL) provides the course offerings available for intake into award courses.

Information represented on the CAL is used for intake purposes, it is not a comprehensive set of course information, and consequently will vary from the information held in CASIMS and Banner.

Managing New and Existing Course Offerings:

Changes to existing courses

To manage the course profile CAL changes are categorised into low impact and high impact changes.

High Impact

  • Addition of offerings related to any new course approval.
  • Suspension of any existing offering.
  • Phase out of any existing offering.
  • Addition or removal of a session for any existing set of course offerings.
  • Addition or removal of a study mode for any existing set of course offerings.
  • Addition or removal of a campus for any  existing set of course offerings.
  • Addition or removal of a specific cohort for any existing set of course offerings (e.g. addition of KDU Sri Lanka cohort for the Graduate Certificate of Border Management)

Low Impact

  • Addition or removal of a fund source for non-designated courses, where a distance education offering already exists for the course in the same session.
  • Addition or removal of a channel (e.g. Direct, UAC) where an on campus offering already exists for the same course, campus and session combination.
  • Addition or removal of a conditional  CGS offering for a designated course, where the course is already approved for CGS places and a non-designated offering exists for the same course, campus, mode, channel and session combination.

Course Suspension and Phase out

Phase outs operate under very precise timelines. The removal of a course from the CSU course profile represents a major decision for the University, and the timeline for phase out allows for consultation with all affected parties.

All phase outs require a period of suspension (12 months) before phasing out.


  • Suspension: 201930
  • Phase out: 202030

Implications for Students

It is a requirement of all course phase outs that the implications of removing the course on students be outlined considering communication and management processes.

Phase out

The course, or component of the course (award, offering), is removed from the overall course profile completely.


Enrolments are not accepted into the course for the period in which the suspension has been approved.

Courses may have suspended intake at any time, provided this suspension can be administered and does not disadvantage students or the University.