Charles Sturt University
Charles Sturt University

Frequently asked questions

We have compiled the answers to our most frequently asked questions (FAQs) on topics including reflections, privacy and how to access additional information. Browse through these FAQs to find answers to commonly raised questions.


Q: Will Charles Sturt sessional staff be required to participate?

A: With the exception of sessional staff who convene subjects taught at Study Group Australia, Charles Sturt sessional staff will not be required to participate for the 2021 scholarship cycle but are encouraged to do so.

Q: Do I need to set an annual scholarship objective if I am employed on a research only basis?

A: If you are supervising students (including honours and HDR students) and therefore have some involvement in their learning outcomes then yes you will need to set an annual scholarship objective.

Setting and acquitting scholarship objectives

Q: Where and how do I set my scholarship objective?

A: EDRS Manager will be used to set your annual scholarship objective. In accordance with the Scholarly Activity Framework you will need to include at least one scholarship objective as part of your draft EDRS plan for the following year. Much like any other EDRS objective, at the start of each new scholarship cycle you’ll need to document and receive Head of School endorsement for:

  • the nature of the scholarship you plan to undertake (by selecting the most appropriate scholarly activity category) and outlining what you are going to do—e.g. investigate teaching module analytics to evaluate the types of online learning activities most visited
  • how you plan to undertake that scholarship—e.g. peer review, course development, literature review, attend and/or present at professional learning events
  • resources you need to meet your objective
  • how you will evidence the achievement of the scholarship objective including artefact(s)—e.g. present literature review at CSUEdX conference
  • when it will be completed by (generally by the next annual EDRS meeting)
  • why this is a scholarship priority by linking to an appropriate Subplan/strategy

Q: Can I set more than one scholarship objective?

A: Yes, particularly if you plan to pursue scholarship under more than one scholarly activity category.

Q: What do I need to write in EDRS Manager to demonstrate I have met my scholarship objective(s)?

A: At the end of the scholarship cycle, you will need to make some comments in EDRS Manager in the ‘how it went’ section about how you performed against the scholarship objective(s), just as you would do for other objectives. But as your reflection (and linked artefacts) in CRO constitute your evidence of scholarly activity, your comments in EDRS need only be a brief summary and refer your supervisor to your reflection in CRO.

Collecting and recording evidence

Q: Where do I record evidence of my scholarship?

A: Evidence of your scholarly activity should be captured as artefacts, which will be stored in the Charles Sturt University Research Output (CRO) repository, which showcases research and scholarly outputs. CRO has the capacity to store a wide range of artefacts including but not limited to the examples outlined in the Scholarly Environment Model.

Q: Which artefacts should I use to demonstrate evidence of my scholarship?

If you need help with deciding what artefacts to use to demonstrate scholarly activities the Artefacts as Evidence slide show, compiled by Associate Professor Deb Clarke, may be of assistance.

Q: How do I access CRO?

A: Every staff member with a Charles Sturt login should have a CRO profile and be able to access via a single sign-on.

You can also consult the Library Resources Guide – CRO: Recording Research Outputs, Impact and Engagement which includes information on getting started with CRO.

Q:  What submission type should I use for recording my scholarly artefacts?

A: You can use the submission type that is most appropriate to your scholarly artefact. For example if your scholarly artefact is a journal publication you should use the research output submission. For further information on submission types, consult the CRO Library Guide

Q: Can I count research output for my scholarly activity?

A: If your reflection can demonstrate the impact of that research output on teaching practice and the student experience then yes.

Q: I have never used CRO before, where can I get help?

A: CSU’s Senior Client Services Librarians can help you to get started with CRO.  Contact your relevant Faculty team to arrange a one-on-one session about using CRO. The library has also updated its CRO Guide to accommodate scholarly activities.

You can also consult the Library Resources Guide – CRO: Recording Research Outputs, Impact and Engagement which includes instructions on how to add your artefact and reflection in the relevant forms.


Q: Why do I need to write a reflection and what should it look like?

A: The reflection, with a link to each scholarly artefact you produced, outlines the impact of your scholarly activity on your teaching practice and the experience of your students. The format of the reflection of is up to you but it should address the following guiding questions:

  1. What? (Descriptive) What happened? What did it look like? What was my role? How did I engage?
  2. So what? (Reflective) Why was this important? What did I learn from this? How will/did it impact my teaching, or the teaching of others? How will/did it impact on students’ learning and achievement of outcomes?
  3. Now what? (Implementation) What will I do in my classroom, planning, curriculum design, interactions with students/colleagues, use of technology, marking, etc… as a result of engaging in this scholarship opportunity? How might I adapt this to suit my context/students/discipline? How will I evaluate the practices I put in place?

Q: Where do I find the reflection form and how do I link to scholarly artefacts?

A: The scholarly activities in Learning and Teaching reflection forms (one for each scholarly activity category) can be found at the top of the ‘Activity’ submissions in CRO. To link your reflection to any appropriate scholarly artefacts in CRO use the ‘Relations’ section on the reflection form.

Q: Do I need to write my reflection in CRO itself?

A: No. You can write the reflection in a separate document, blog or some other digital space but it must be linked to the appropriate reflection form (determined by the scholarly activity chosen) in CRO.

Q: Can I choose to keep my reflections private?

A: Yes. At the bottom of the reflection form under the ‘Visibility’ section, choose ‘Confidential - restricted to associated users and editors’. This means only your supervisor will be able to see your reflection.

Q: CRO is an institutional repository but doesn’t the Scholarly Environment Model state that reflections are to be captured in a personal repository?

A: The long-term goal is for staff to have a personal repository that may be a blog (or other digital platform) as outlined in the Scholarly Environment Model.

While we scale up the work on scholarly activities personal reflections will be in CRO but, as indicated above, they can be made private. As also indicated above staff can still record their reflections in a document, personal blog or other digital platform outside CRO and link it to CRO via the reflection form, which can also be linked to scholarly artefacts. The Scholarly Environment Model also states that ‘personal repositories are monitored by supervisory staff and used for informing review meetings’. For the time being, the link via CRO appears to be the appropriate way to achieve this.

Leaving Charles Sturt

Q: Will I still be able to access my scholarly artefacts and reflections after I leave Charles Sturt?

A: When you leave Charles Sturt you lose access to CRO but the vast majority of artefacts submitted as research output can be automatically synced with ORCiD if you register for a unique identifier. Unfortunately the metadata in ORCiD does not necessarily match the same metadata used in CRO for other categories such as ‘Activity’ so it can’t be synced automatically. The CRO Business Administrator can assist with downloading your non-research output submissions (including anything you set as confidential) from CRO, before you leave Charles Sturt, into a format that may minimise the amount of manual input into your new institutions equivalent database.