Supporting documentation guidelines

Form Supporting Evidence Required Any exceptions?
Special Consideration Medical Circumstances:

Please note! A non-Charles Sturt University medical certificate will only be accepted if it outlines:

  • Impact on studies
  • The duration of the illness
  • How the information was provided (via assessment or information provided by the student)
Non-Medical Circumstances:
  • Letter from your employer
  • Letter from a person in the community -not related to you - who is aware of your situation
  • Statutory declaration
  • Death Certificate, Funeral Notice or letter from the Funeral Home
  • Flight Itineraries

Please note! Documents should be in English and the translation must be verified - see Verify Documents.

In the following circumstances documentation is optional:

  • If affected by a critical incident (as defined in the form such as a specifically identified natural disaster)
  • If applying for an exemption or partial exemption from a compulsory residential school on the basis that you have completed the work to be taught at the residential school previously

If Student Administration or Faculty require more information they will get in touch.

Credit
  • Transcript/s from previous institution/s
  • Subject Outline/s of the subject/s studied from previous institution/s
  • Proof of proficiency e.g. Letter from Employer

Not required for subjects previously studied at Charles Sturt University. Documentation must be verified if studying Bachelor of Teaching or if documentation is from outside of Australia. English translations must be provided.

Late Add Subject

No supporting documentation required, however you must consult with the Subject Coordinator prior to submitting the form

 
Course Transfer

No supporting documentation required, however you must include on the form your reasons for requesting the course transfer

 
Waive Pre-Requisite Study
  • Transcript/s from previous institution/s
  • Subject Outline/s of the subject/s studied from previous institution/s
  • Proof of proficiency e.g. Letter from Employer

Not required for subjects previously studied at Charles Sturt University. Documentation must be verified if studying Bachelor of Teaching or documentation is from outside of Australia

Review of Grade

The same for Special Consideration form

None. All Review of Grade applications require an explanation of the reasons for applying.

Graduate with a Lower Award

No requirements, however you must consult with your Course Coordinator or Course Director prior

 
Request for Ombudsman Review of International Student Cancellation

Medical Circumstances:

  • Charles Sturt University Medical Certificate
  • Medical Report from your treating practitioner (for chronic/ongoing conditions)
  • If a family member -
    • a brief but clear explanation of the health issue
    • where possible, a detailed letter of support from a medical practitioner for the family member
    • evidence of the relationship
    • evidence of return flights

Please note! A non-Charles Sturt University medical certificate will only be accepted if it outlines:

  • Impact on studies
  • The duration of the illness
  • How the information was provided (via assessment or information provided by the student)

Non-Medical Circumstances:

  • Letter from a person in the community - not related to you - who is aware of your situation
  • Statutory declaration
  • Death Certificate, Funeral Notice or letter from the Funeral Home
  • Marriage Certificate or invitation
  • Compulsory military service notice
  • Flight Itineraries

Please note! Documents should be in English and the translation must be verified - see Verify Documents.

 
Remission

Independent documentation includes:

  • Charles Sturt University Medical Certificate
  • Psychologist report
  • Letter from Employer (on official letterhead)
  • Police reports
  • Death Certificates, Funeral Notices and/or letter from the Funeral home
  • Flight Itineraries
  • Statutory declaration

Documentation should clearly outline the situation / circumstances. Be date-specific in terms of when the situation occurred and duration of the situation / circumstances.

 

General Requirements for file types

  • The maximum document size is 5Mb per document
  • Avoid using special characters in file names, like: + ! & # % ^ * ? @ = / \ | ` ; ~ ,
  • The document file types must be PDF, DOC, DOCX, JPG, JPEG, RTF, BMP or PNG
  • Unfortunately we cannot accept compressed (ZIP) files

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