Academic progress

Academic progress refers to how successfully you move through your course. When your academic progress isn’t satisfactory there is a risk of being excluded from your course – but support is available to help you get back on track.

Changes to how we assess academic progress

We introduced a new Support for Students - Academic Progress Procedure in Session 2, 2025.

There are three (3) academic progress statuses we use to indicate how you are progressing in your course and identify students that require support:

  • Satisfactory
  • Monitor
  • Exclude

The last academic progress assessment under the old procedure was at the end of Session 1, 2025. If you are a continuing student, your assessment will be converted to one of the new progress statuses based on your existing stage in September 2025.

Old stageNew status
NilSatisfactory
Stage 1Satisfactory
Stage 2Satisfactory
Stage 2 (due to repeat failure of a subject)Monitor
Stage 3 (approved to continue)Monitor
Stage 3 (excluded)Exclude

Measuring academic progress

We reassess your academic progress at the end of Sessions 1, 2 and 3 each year. We also include results from any subjects finished in other teaching periods between sessions. This is called the "monitoring period".

After each assessment, your progress status may change so we can offer the right support at the right time.

If you're a new student you'll stay on "Satisfactory" status for your first 12 months at Charles Sturt. After that, we’ll reassess your progress and update your status if needed. If you’re having difficulties before then, we’ll support you early through our Support for Students - Early Intervention Procedure.

The three (3) measures of academic progress are:

Pass rate:

  • If you do not pass at least 50% of attempted subjects in the monitoring period, you will be on Monitor status.
  • If you do not pass at least 50% of attempted subjects in the next monitoring period, you will proceed to Exclude status.

Grade Point Average (GPA):

  • If your GPA falls below 3.00, you will be on Monitor status.
  • If your GPA remains below 3.00 in the next monitoring period, you will proceed to Exclude status.

Repeat failure of the same subject:

  • If you fail the same subject twice, you will be on Monitor status. You will remain on Monitor status until you pass the subject in a subsequent teaching period.
  • If you fail the same subject more than twice, you will proceed to Exclude status.

Academic progress statuses and support

Here’s what each status means, what happens next and the support available to you.

You're meeting academic progress requirements.

You’ll stay on Satisfactory status if:

  • You have completed your first 12 months of study at the University;
  • You have passed at least 50% of attempted subjects in the monitoring period;
  • Your GPA is 3.00 or higher; and
  • You have not failed the same subject more than once, or have now passed a repeat fail subject.

What happens next?

You’re at risk of not meeting academic progress requirements.

You’ll be moved to Monitor status if any of the following apply:

  • You have not passed at least 50% of attempted subjects in the monitoring period;
  • Your GPA is less than 3.00;
  • You fail the same subject twice;
  • You have not re-attempted and passed your repeat fail subject; or
  • You have been approved to continue study after a successful ‘Show Cause Against Exclusion’ submission, successfully appealed your Exclude status, or have been approved for readmission after completion of an exclusion period.

What happens next?

We’ll contact you to advise that you’re at risk of not completing your course, and are now required to create an Academic Progress Plan. An Academic Progress Plan allows you to identify the reason(s) your study has been impacted, sets out strategies to help you stay on track, and provides access to resources and support services and contacts.

If you proceed to Exclude status in a subsequent monitoring period, a decision on your exclusion may be impacted if you do not have an Academic Progress Plan and evidence of accessing University resources or support.

Note: If you are excluded, any exclusion period impacts the maximum completion time for your course. Your enrolment may be cancelled if you do not complete your course within the maximum 10-year period, which includes exclusion periods.

Create your Academic Progress Plan now

If you need support creating your Academic Progress Plan, you can contact our Student Advocates. You can also reach out to our other support services or search our FAQs.

You’re not meeting academic progress requirements and may be excluded from your course.

You’ll move to Exclude status if:

  • You were previously on Monitor status and have not passed at least 50% of attempted subjects in the monitoring period;
  • You were previously on Monitor status and your GPA remains less than 3.00; or
  • You fail the same subject more than twice.

What happens next?

We’ll contact you to advise that you’re at risk of being excluded from your course and all other award courses at the University, other than enabling courses, for 12 months.

You’ll have 10 business days to explain why you should not be excluded and provide evidence to support your case. This process is called “showing cause”. The Deputy Dean of your Faculty will then determine if you should remain in your course or if your exclusion should proceed.

Late ‘Show Cause Against Exclusion’ submissions will no longer be accepted.

If you do not show cause within 10 business days, your exclusion will proceed, automatically.

If you need support with your ‘Show Cause Against Exclusion’ submission, you can contact our Student Advocates. You can also reach out to our other support services or search our FAQs. Exclusion decisions can be appealed. Learn more about the appeals process and grounds for appeal.

Note: If you are excluded, any exclusion period impacts the maximum completion time for your course. Your enrolment may be cancelled if you do not complete your course within the maximum 10-year period, which includes exclusion periods.

Academic progress statuses and support

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Satisfactory

You're meeting academic progress requirements.

You’ll stay on Satisfactory status if:

  • You have completed your first 12 months of study at the University;
  • You have passed at least 50% of attempted subjects in the monitoring period;
  • Your GPA is 3.00 or higher; and
  • You have not failed the same subject more than once, or have now passed a repeat fail subject.

What happens next?

  • You are meeting academic progress requirements so no formal action is taken;
  • You continue your studies as normal;
  • You are provided in-session support through our Early Intervention Procedure; and
  • You can access support services if you need assistance.
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Monitor

You’re at risk of not meeting academic progress requirements.

You’ll be moved to Monitor status if any of the following apply:

  • You have not passed at least 50% of attempted subjects in the monitoring period;
  • Your GPA is less than 3.00;
  • You fail the same subject twice;
  • You have not re-attempted and passed your repeat fail subject; or
  • You have been approved to continue study after a successful ‘Show Cause Against Exclusion’ submission, successfully appealed your Exclude status, or have been approved for readmission after completion of an exclusion period.

What happens next?

We’ll contact you to advise that you’re at risk of not completing your course, and are now required to create an Academic Progress Plan. An Academic Progress Plan allows you to identify the reason(s) your study has been impacted, sets out strategies to help you stay on track, and provides access to resources and support services and contacts.

If you proceed to Exclude status in a subsequent monitoring period, a decision on your exclusion may be impacted if you do not have an Academic Progress Plan and evidence of accessing University resources or support.

Note: If you are excluded, any exclusion period impacts the maximum completion time for your course. Your enrolment may be cancelled if you do not complete your course within the maximum 10-year period, which includes exclusion periods.

Create your Academic Progress Plan now

If you need support creating your Academic Progress Plan, you can contact our Student Advocates. You can also reach out to our other support services or search our FAQs.

>

Exclude

You’re not meeting academic progress requirements and may be excluded from your course.

You’ll move to Exclude status if:

  • You were previously on Monitor status and have not passed at least 50% of attempted subjects in the monitoring period;
  • You were previously on Monitor status and your GPA remains less than 3.00; or
  • You fail the same subject more than twice.

What happens next?

We’ll contact you to advise that you’re at risk of being excluded from your course and all other award courses at the University, other than enabling courses, for 12 months.

You’ll have 10 business days to explain why you should not be excluded and provide evidence to support your case. This process is called “showing cause”. The Deputy Dean of your Faculty will then determine if you should remain in your course or if your exclusion should proceed.

Late ‘Show Cause Against Exclusion’ submissions will no longer be accepted.

If you do no show cause within 10 business days, your exclusion will proceed, automatically.

If you need support with your ‘Show Cause Against Exclusion’ submission, you can contact our Student Advocates. You can also reach out to our other support services or search our FAQs. Exclusion decisions can be appealed. Learn more about the appeals process and grounds for appeal.

Note: If you are excluded, any exclusion period impacts the maximum completion time for your course. Your enrolment may be cancelled if you do not complete your course within the maximum 10-year period, which includes exclusion periods.

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