Academic Progress

Passing subjects and completing your degree at a steady rate is important to ensure your knowledge and qualifications are current. You must meet the criteria detailed in the Academic Progress Procedure.

If you don’t progress at a satisfactory rate you could be:

  • Required to develop an Academic Progress Plan to get your study back on track
  • Considered for Exclusion from your course for up to five years
  • At risk loosing your Commonwealth assistance including your Commonwealth Supported Position (CSP) and access to a HELP loan

An Academic Progress Plan sets out strategies to help you stay on track and provides access to resources, support services and contacts.

Your academic progress stage will be calculated using your results from Friday 1 January 2021 onwards.

Requirements for Satisfactory Academic Progress

There are five criteria that mean you don't meet academic progress requirements.

One

Rate of progress

If you fail any two subjects in a course (or one subject in a higher education course lower than a bachelor course), you will be at stage one of academic progress – support offered.

If you fail any four subjects in a course (or two subjects in a higher education course lower than a bachelor course), you will be at stage two of academic progress– support required.

After you have attempted eight or more subjects in a course (or four or more units in a higher education course lower than a bachelor course), and you have failed more the 50% of your subjects, you will be at stage three of academic progress – considered for exclusion.

Two

Repeat fails

If you fail a subject twice, you will be at stage two of academic progress – support required.

If you fail a subject a third time, you will be at stage three – considered for exclusion.

Three

Maximum time

There is a maximum time to complete your degree. This ensures currency of knowledge and your professional suitability as a graduate. You can find the normal course duration for your course in the Handbook.

If you exceed the maximum time to complete your course, you will progress to Stage 3 of academic progress and be considered for Exclusion.

More information about how maximum time is calculated is available in the Course and Subject Design (Coursework) Procedure.

Four

Workplace learning

If you have failed workplace learning requirements that are specified as necessary to progress further in the course, you will not be able to enrol in any other subjects in the course until you have passed these requirements.

Academic progress and Commonwealth assistance

The Commonwealth Government has introduced academic progress standards which could impact your access to Commonwealth assistance if you commenced your course in or after 2022.

If you access Commonwealth assistance (I.e. enrolled in a Commonwealth Supported Position (CSP) and or deferring your fees on a HELP loan), the Government requires you to maintain a reasonable completion rate to maintain your access.

The Government defines a low completion rate as:

A fail rate of more than 50 per cent of the units or study you have attempted, after you have attempted eight or more units of study in a bachelor level or higher course (or four or more units of study in a higher education course lower than a bachelor course.)

The University's Academic Progress Procedure is aligned with this Government definition and if you meet this criteria, you will be identified at stage three of academic progress - considered for exclusion.

What happens if I have a low completion rate?

If you have a low completion rate, you will not be eligible for Commonwealth assistance (studying in a CSP or getting HELP loans for your study).

If you have a low completion rate, you can:

  • continue your course by paying upfront. If you pay upfront and increase your completion rate to 50 per cent or higher, you will be eligible for Commonwealth assistance for your course again.
  • transfer to a new course. If you change to a new course, your previous completion rate will not carry over and you will able to access Commonwealth assistance for your new course.
  • apply for consideration for one or more of your failed units. For the University to not count units you have failed when calculating your completion rate, you will need to prove that ‘special circumstances’ applied to you while you were studying those units.

What happens next?

We will let you know if you are not meeting the requirements for academic progress in an email.

  • Stage one: support offered

    Now is the time to get your studies back on track and we are here to help. We will notify you via email and provide you with information about relevant support services.

    Think about what might be impacting your studies, and access our free support services or seek help to build your skills.

  • Stage two: support required

    We will contact you via email and you will be asked to create an Academic Progress Plan so you have a strategy in place to deal with the factors holding you back from your study. Find out how to create an academic progress plan.

    You can still access all of Charles Sturt’s free resources and services without an academic progress plan.

    If you continue to fail subjects in a future session, you may progress to stage three of the academic progress procedure and will be considered for exclusion from the University.

    Any show cause request or appeal against exclusion that you submit in the future will be impacted if you do not have an academic progress plan or evidence of accessing University resources or support.

    Create an Academic Progress Plan now

  • Stage three: considered for exclusion

    You will be informed via email if you are considered for exclusion. You will have ten days to submit a written response explaining why you should not be excluded - this is called a 'Show Cause against Exclusion" form.

    The Deputy Dean of your Faculty will then determine if you should remain in your course or if you should be excluded. You will be advised of this decision via email.

    You will progress directly to Exclusion, and not be reconsidered by the Deputy Dean if you do not submit a written 'Show Cause Against Exclusion' form.

    Submit your show cause form now.

    Find out more about submitting supporting documentation.

    If you need support submitting a show cause form, contact our Student Advocates. You can also reach out to our other support services or search our FAQs.

    Complete a written 'Show Cause Against Exclusion' form.

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