Use the Grade Finalisation Tool

Review My Grades in Brightspace

The Grade Finalisation Tool transfers grades from the Brightspace Gradebook (My Grades) on demand. Therefore, the first step is to review My Grades in Brightspace. A thorough review at this stage may reduce any grade transfer errors.

1. Click My Subject in the subject navigation bar.
2. Click My Grades
3. Check that all students have a mark allocated for each assessment task.

   A zero mark should be allocated in two cases: when a student has made no submission, and when a submission is judged to merit a mark of zero. In the latter case, a submission icon will display next to the zero mark in the cell in My Grades, indicating that an assignment, quiz attempt, or assessed discussion post is present in Brightspace.

4. If working with a multi cohort subject, ensure that under Grade Calculations, Drop ungraded items is selected. You can find this setting in Manage Grades, clicking on the Settings icon in the top right corner, then select the Calculation Options tab and scroll to the bottom of the page.

   This is the default setting.

   

5. Ensure that all Final Calculated Grades are correct.
6. Follow your faculty’s policies and procedures to ensure that any grade overrides are added to the Final Adjusted Grades or Administrative Override column (E.g. GP, TA etc). Please note that AW or LW should not be added to this column as they won’t transfer.

The Grade Finalisation Tool will import and load any grade populated from any of these 3 final grade fields in the Gradebook – Final Calculated Grade, Final Adjusted Grade, and Administrative Override.

The system prioritises the display of grades in the following order:

1. Admin Override
2. Final Adjusted Grade
3. Final Calculated Grade

Load and validate grades

1. Access the Grade Finalisation tool:
   1. Click on My Subject in the subject navigation bar.
   2. Click Grade Finalisation to access the Grade Finalisation Tool.
   3. Type in the Subject Code and select the Session you are transferring grades for. You can also filter by Transfer Status and Offering Status to narrow down the results. For more information on transfer status, please see the section on Transfer Status below.
2. Click Load grades to load the grades for a subject offering.

   

3. Check Status and Validation messages. If you encounter a validation error when loading grades, click View Details to see the validation message. For more detail on the validation messages, please see the section on Grade Loading Errors below.
   
   

   Fix in Brightspace if required.


4. Click Grades Validated to submit to SAC for review and moderation. This will also send the grades to QUASAR.

   

5. Review grades in QUASAR.

   

1. Access the Grade Finalisation tool
   1. Click on My Subject in the subject navigation bar.
   2. Click Grade Finalisation to access the Grade Finalisation Tool.
   3. Type in the Subject Code and select the Session you want to view. You can also filter by Transfer Status and Offering Status to narrow down the results.
2. You now have two choices:
   1. Return a subject offering to the academic for review and changes OR
   2. Approve at SAC level and forward a subject offering to FAC for ratification.
      
      

1. Access the Grade Finalisation tool
   1. Click on My Subject in the subject navigation bar.
   2. Click Grade Finalisation to access the Grade Finalisation Tool.
   3. Type in the Subject Code and select the Session you want to view. You can also filter by Transfer Status and Offering Status to narrow down the results.
2. You now have two choices:
   1. Return a subject offering for review and changes OR
   2. Approve grades and transfer to Banner
      
      


3. For information on errors you may receive when transferring grades, please see the section on Grade Transfer Errors below.

If there is a need to repeat the transfer process in the Grade Finalisation tool, you will need to log a DIT Cherwell request to have the subject reopened within the tool.

The Grade Finalisation Tool exceptions report has been developed to replicate the report that was generated by Banner post grade transfer.  To access the report, click Reports in the Grade Finalisation Tool. This report is only available to the Grade Sign-off officer, Head of School, and the Faculty Subjects Team.

Before generating the report, you can filter by:

• Subject code
• Grade Transfer Statuses
• Student Grade Transfer Statuses
• Validation Messages
• Session
• Faculty
• School

Once you have added your required filters, click Generate Report.

The Generate Report button will only be active once you have added the session as this field is mandatory.

An email report will then be sent to you as a CSV file.