Announcements

Using Announcements

Please Note: Session/ subject sites are shared by all cohorts. When sending announcements be specific to who you are addressing and use release conditions.

1. In your SESSION SITE, click ‘Communication’ (Ribbon menu), then click ‘Announcements’.



2. Click ‘New Announcement’.



3. Complete the required fields (if copy and paste, select ‘Remove Formatting’):
   1. Headline: Include the cohort or specific group that the announcement is for.
   2. Content: Specifically address the cohort and include all content required (you can include videos, links and images using the edit features – these appear as a link to subject site in notification email).

   

4. Include start and end dates as appropriate (‘End Date’ will only be implemented if ‘Remove announcement based on end date’ is checked).



5. Attach any related files, audio or video (these will also appear as attachment in student notification email).



6. Attach release conditions (to release announcement to specific cohorts/ groups).
   1. Click ‘Create and Attach’.

   

   2. Under ‘Condition Type’, select ‘Group Enrolment’.
   3. Under ‘Condition Details’, select the appropriate group.
   4. Click ‘Create’.

   

Note: If you wish to reuse the release condition in later announcements, select ‘Attach Existing’ instead of ‘Create and Attach’. Then under ‘View Conditions for:’, select ‘Groups’ (or leave as ‘All Tools’), check the appropriate release condition and click ‘Attach’.

7. Click ‘Publish’.

Result: On students’ subject site homepage, announcements will appear on the right-hand side.

Tips:

1. Create multiple announcements in advance and use start dates to schedule release times.
2. Pin an announcement to the top to make sure all students see it. This option is found on the same menu as Edit or Delete (see below).
3. Make sure attached media is a widely compatible format (e.g. mp4, mp3).

Notes:

1. Announcements can be created by going to:
   1. Subject homepage, select the dropdown arrow on the announcements widget and selecting ‘New Announcement’.

   

   2. Selecting ‘Subject Admin’, then under ‘Communication’, select ‘Announcements’.

   

2. To delete or edit announcements:
   1. Navigate to the announcement widget, click the dropdown on a specific announcement, then click edit or delete.

   

   2. Navigate to the announcements page and click the dropdown arrow for a specific announcement, then click edit or delete.

   

3. When an announcement is published, students will receive a notification email. Announcements can also be viewed on the subject site home screen as shown above. Student can ‘dismiss’ announcements as they read them by clicking the ‘x’.

This page may be updated at any time. If you print it, you could miss future changes. Please check this page regularly for the latest updates.