All submissions to University Council (excluding submissions by members of Council and the University Auditor in specified circumstances) must be submitted to the Vice-Chancellor via firstname.lastname@example.org one week prior to the Close of Agenda for the meeting. To find the Close of Agenda date please refer to the Governance Services Meeting Schedule.
Submissions must be prepared using the following templates and must not use style sheets. All information must be incorporated into the submission itself including, where relevant, graphs or tables, images and other material. Attachments may be submitted separately with the submission in Microsoft Word (preferred) or PDF formats only.
Submissions received by the Office of Governance and Corporate Affairs after the Close of Agenda time and date for the meeting may not be considered by the Council or the relevant committee.
Timeliness is essential in the preparation of submissions to the University Council and its committees.
Late papers may be considered where the matter is urgent and the submission could not reasonably have been prepared prior to the Close of Agenda for the meeting. The Vice-Chancellor must be advised immediately of any submissions that are required to be considered after the Close of Agenda.
Submissions must not be sent directly to the University Secretary. The Vice-Chancellor will forward all approved submissions to the University Secretary for inclusion on the Agenda for the meeting. This does not apply to Minutes of the Academic Senate and its sub-committees.
To ensure that the University Council and its committees have appropriate time to consider issues raised by the University, the University Secretary may not hold the Agenda open for late papers under any circumstances.